Asset Management Intern

Reports to:  IT Manager                                   

Department: IT 

FLSA Classification: Non-Exempt         

Travel: Up to 5% (occasionally)

Hours: Less than 30 per week 

Duration: 90 Days 

LEARNING OBJECTIVE: 

Gain real-world experience in asset management by working with systems of record, applying asset tracking and inventory management strategies, reconciling data across multiple platforms, and developing professional communication skills through interaction with internal clients and stakeholders. 

JOB SUMMARY: 

This internship will support asset management operations at Vibrant Works, focused on reconciling and maintaining accurate records across two systems: the fixed assets system of record and the general asset management system. The intern will help ensure that assets are properly tagged, that records across the two systems are reconciled, and will assist in performing a physical inventory to verify system data against assets on hand. 

JOB FUNCTIONS AND RESPONSIBILITIES: 

• Reconcile asset records between the fixed assets system of record and the general asset management system. 

• Physically tag assets according to established labeling and naming conventions. 

• Perform a physical inventory of assets and verify counts and locations against system records. 

• Identify and document discrepancies, such as missing, duplicate, or mismatched asset records. 

• Update asset records to reflect accurate status, location, and ownership information. 

• Demonstrate and embodies our values: Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy  

EDUCATION/EXPERIENCE: 

• Student pursuing a Bachelor's degree in Business Management, or a related field. 

• Sophomore standing or above; recent graduates also encouraged to apply 

SKILLS/ABILITIES: 

• Attention to detail and strong organizational skills. 

• Comfortable working with spreadsheets and/or database records. 

• Ability to work independently and follow a structured, checklist-driven process. 

• Basic understanding of asset or inventory management concepts. 

PHYSICAL REQUIREMENTS: 

• Ability to remain in a stationary position for prolonged periods (sitting or standing) 

• Ability to operate a computer and other office productivity equipment, such as a calculator, copy machine, and printer 

• Ability to occasionally lift, carry, push, or pull up to 10–25 lbs 

• Occasional bending, reaching, kneeling, or crouching to access files, supplies, or equipment stored at various heights           

This job description does not imply these are the only duties to be performed.  The incumbent in this position will perform such other tasks as may be required for the effective operations of the Division/Department upon request by his/her supervisor. 

Please note: Under the AbilityOne Program, Vibrant Works gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process. 

Vibrant Works is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.