Executive Operations Manager – Product Management Organization

Company Description

Vialto Partners is a market leader in Global Mobility Services. Our purpose is to “Connect the World.” We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 8,000 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve. To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram.

Job Description

The Executive Operations Manager is a high-impact, trusted partner to the Chief Product Officer, responsible for delivering seamless executive support, driving operational discipline across the Product organization, and enabling the executive to operate at peak effectiveness.

This role integrates traditional executive assistant responsibilities with product operations support, communications preparation, media/event coordination, and light project management. It is ideal for a high-energy, highly organized, self-driven professional who delivers with polish, anticipates needs, and creates structure in a fast-paced, product-led environment.

The Executive Operations Manager operates as the “air traffic controller” for the Chief Product Officer, ensuring priorities stay on track, materials are sharp, communications are crisp, and the Product organization runs with precision and clarity.

Responsibilities Include But Are Not Limited To

Product Operations & Business Rhythm Enablement

• Support the Product organization’s operating rhythm, including leadership team meetings, product reviews, roadmap updates, and planning cycles.
• Build high-quality presentations and meeting artifacts that clearly communicate priorities, decisions, and progress.
• Partner with the broader product team to align deadlines, dependencies, and workflows.
• Track commitments and follow-ups across the Product leadership team and ensure accountability.
• Streamline processes by creating templates, operating guidelines, meeting structures, and communication norms.
  
  

Media, Communications & Event Coordination

• Coordinate internal and external engagements for the Chief Product Officer, including industry conferences, media events, client meetings, panels, and internal forums.
• Draft and prepare executive bios, talking points, briefings, and supporting content for media or speaking events.
• Work closely with Communications to ensure consistent, polished messaging across all external appearances.
• Own logistics, coordination, timelines, and preparation requirements for all communication-related activities.
  
  

Project Management & Strategic Execution Support

• Manage light project planning for cross-functional workstreams
• Develop project trackers, action logs, and status updates to maintain momentum and visibility.
• Conduct light research and synthesis to prepare executive briefings and decision materials.
• Support preparation for ELT sessions, Board updates, and product strategy reviews.
  
  

Executive Support & Administrative Excellence

• Manage complex calendar scheduling, prioritization, and sequencing.
• Coordinate domestic and international travel; develop detailed itineraries and briefing materials.
• Oversee inbox management, triage communications, and ensure timely follow-up on action items.
• Prepare, refine, and manage executive-level correspondence, presentations, agendas, talking points, and briefing documents.
• Uphold strict confidentiality, professionalism, and discretion.
  
  

Qualifications & Experience

• 5 years of blended experience across business operations, project management, and executive support,
• Prior experience supporting senior executives in technology, consulting, or SaaS/product organizations preferred
• Expert-level skills in presentation design (PowerPoint); strong visual storytelling capability.
• Superior written and verbal communication skills; able to craft polished, concise executive-ready materials.
• Proven ability to manage complex logistics, competing priorities, and confidential information.
• Highly organized, detail-oriented, and able to operate with urgency in a fast-moving environment.
• Demonstrated ability to build trust, influence without authority, and manage cross-functional interactions.
• Self-driven, proactive, anticipatory mindset with a strong sense of ownership.
  
  

What Makes This Role Exciting

• Operate with full ownership: Become one of the executive’s most trusted operating partners, orchestrating workflow, priorities, communication, and execution
• Accelerate business impact: Enable the Chief Product Officer and Product Leadership Team to move faster, operate with greater clarity
• Be at the center of innovation: Work side-by-side with senior leaders who are reimagining digital products, AI-enabled solutions, and the next chapter of client experience and operational excellence.
• Shape the Product operating model: Influence how the Product organization runs day-to-day — from leadership meetings and decision rhythms to roadmap communications and strategic storytelling.
• Showcase your creative and technical strengths: Use your exceptional presentation design, communication skills, and storytelling ability to elevate the quality of executive deliverables seen by the ELT, Board, clients, and external audiences.
  
  

Additional Information

• This is a regular, full-time position.
• This is a hybrid role.
• Location: New York. Open to locations with the best candidate (east coast preferred).
• Compensation: $108,700 - $155,000. Individual salaries are based on education, geographic location, and alignment to the market data.
  
  

We are an equal opportunity employer that does not discriminate based on any legally protected status.

Please note, AI is used as part of the application process.