Accounting Clerk

The Accounting Clerk is responsible for supporting the daily financial operations of the company with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR) functions. This role ensures accurate processing of invoices, timely customer billing and collections, account reconciliation, and maintenance of financial records. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Accounts Payable (AP)

• Review, verify, and process vendor invoices for accuracy and proper approval.
• Match purchase orders, receipts, and invoices.
• Prepare and process weekly check runs and electronic payments.
• Maintain vendor files and respond to vendor inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Monitor AP aging reports and ensure timely payments.
• Assist with month-end closing activities related to payables.
• Ensure compliance with company policies and accounting procedures.

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and on schedule.
• Apply customer payments and maintain accurate account records.
• Monitor customer accounts and follow up on outstanding balances.
• Prepare AR aging reports and support collection activities.
• Investigate and resolve billing discrepancies and customer payment issues.
• Reconcile customer accounts and maintain detailed documentation.
• Assist with credit applications and customer account setup.

General Accounting Support

• Maintain accurate financial records and filing systems.
• Assist with bank reconciliations and journal entries.
• Support month-end and year-end closing processes.
• Prepare reports and spreadsheets for management review.
• Collaborate with internal departments to resolve accounting issues.
• Perform additional administrative and accounting duties as assigned.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• 2 years of accounting, AP, or AR experience preferred.
• Proficiency in Microsoft Excel and accounting software systems.
• Strong attention to detail and organizational skills.
• Ability to manage confidential information with professionalism.
• Effective communication and problem-solving skills.
• Ability to work independently and meet deadlines.

Preferred Skills

• Experience with ERP or accounting systems such as QuickBooks, Sage 100, or Microsoft Dynamics 365.
• Knowledge of general accounting principles and procedures.
• Experience in manufacturing, construction, or distribution environments is a plus.