Accounting Specialist (Payroll)

About VHV Company:

VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we’ve been building trusted relationships and delivering innovative solutions for over 75 years.

At VHV, you’re not just an employee—you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth.

Our Core Values:

• Know & Do What’s Right
• Committed to Improvement
• Team Focus

Our Core Focus:

Hire, Promote, Reward, Repeat

Position Description:

The Accounting Specialist – Payroll is a key part of the finance team and is responsible for the weekly processing of payroll along with all tasks relating to accounts receivable. They will serve as back-up to the Controller and Accounting Specialist – A/P. Based out of the Winooski, VT office.

Desired Character Traits:

Team player, integrity, dependability, detail-oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills

Qualifications:

• Two-year degree in Accounting, Finance, or Business, plus 5 years of experience is preferred
• Demonstrated payroll management experience
• Ability to analyze and report information
• Demonstrated ability to manage and prioritize multiple tasks
• Flexibility
• Sense of urgency
• Ability and interest to learn new skills
• Problem solving ability, analytical and numeracy skills
• Works collaboratively across all VHV departments

Essential Roles and Responsibilities:

• Payroll Management: review and process timecards and reimbursements for weekly payroll.
• Process necessary payroll deductions such as child support and garnishments each week.
• Resolve payroll discrepancies that may come up.
• Timely uploads of direct deposits and HSA to banking institutions each week.
• Ensure paychecks are sent out weekly.
• Maintain/update Standard Operating Procedures for payroll.
• Update timecard power ranking weekly.
• Receipt and processing of daily deposit and ACH payments.
• Manage monthly construction billing and collections, including lien waiver requirements.
• Maintain confidentiality and handle sensitive information appropriately.
• Review and recommend modifications to accounting systems and procedures to ensure efficiency in processing tasks.
• May perform other related duties as required.
• Crosstrain and provide support to finance team members.

How We Work: EOS Continuous Improvement:

VHV operates on the Entrepreneurial Operating System (EOS), with a focus on:

• Vision
• Process
• People
• Issues
• Data
• Traction

This framework helps our team stay aligned, accountable, and continuously improving.

Career Growth:

Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers.

Physical Requirements & Work Environment:

• Predominately sedentary light office position with high frequency of keyboarding/computer work required (67% - 100%) of the workday
• Ability to travel
• Ability to hear and verbally communicate effectively with customers and team members
• Ability to sit, stand or walk for extended periods of time
• Must be able to see well (either naturally or with correction)
• Use hands, fingers, and arms, to safely data entry
• Lift and carry office supplies or accounting boxes weighing 25 lbs. or more
• Climb up and down stairs
• Kneel and crouch

Job Type: Full-time

Pay: $26.00 - $31.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $26 - $31