What are the responsibilities and job description for the Operations / Project Coordinator position at Vevili Construction?
Overview
We are seeking a dynamic and detail-oriented Operations / Project Coordinator to drive efficiency and excellence across our projects and operational processes. This role offers an exciting opportunity to lead cross-functional initiatives, streamline workflows, and ensure the successful delivery of complex programs. As a vital member of our team, you will coordinate project activities, facilitate communication among stakeholders, and implement process improvements that align with organizational goals. Your energetic approach and strong organizational skills will empower teams to achieve outstanding results while maintaining high standards of quality and compliance.
Duties
- Coordinate project schedules, resources, and deliverables in accordance with project management lifecycle best practices using tools such as Microsoft Project, Jira, Trello, or Smartsheet.
- Facilitate meetings, prepare agendas, document action items, and ensure follow-up to keep projects on track.
- Assist in requirements gathering, process mapping, and business process modeling to define project scope and objectives clearly.
- Support program development by applying Agile, Scrum, Waterfall, or SAFe methodologies to optimize project execution.
- Conduct root cause analysis and risk management assessments to proactively address potential issues impacting project timelines or quality.
- Collaborate with stakeholders across departments to ensure scope management, change management, and scope control are effectively maintained throughout the project lifecycle.
- Track project performance metrics such as earned value management (EVM), budget adherence, and schedule variance to inform decision-making.
Skills
- Extensive experience supervising teams and managing multiple projects within a program management environment.
- Proficiency in project management tools including Microsoft Office Suite (Excel data analysis), SharePoint, Confluence, Workday, Basecamp, VersionOne, Project Server, and other PPM (Project Portfolio Management) software.
- Strong knowledge of project management methodologies such as PMBOK, Lean Six Sigma, Kaizen, Scrum, Kanban, and PMBOK standards for quality management and process improvement.
- Expertise in requirements analysis, requirements management systems like Salesforce or ServiceNow, and technical project & program management supervisory experience.
- Skilled in process improvement techniques such as Lean principles and Six Sigma tools to enhance operational efficiency.
- Excellent organizational skills with the ability to handle complex scheduling, scope management, risk mitigation strategies, and conflict resolution.
- Effective communication skills for stakeholder engagement, negotiation, presentation delivery, and technical writing.
- Ability to analyze data through Excel data analysis techniques for informed decision-making; familiarity with Visio for process mapping is a plus.
- Experience managing vendor relationships and supporting IT infrastructure projects is desirable.
Join us if you’re ready to energize our operations through innovative project coordination! This role offers a chance to lead impactful initiatives while working with talented professionals committed to continuous improvement and excellence in service delivery.
Pay: $20.00 - $36.90 per hour
Benefits:
- Flexible schedule
- Professional development assistance
Work Location: On the road
Salary : $20 - $37