What are the responsibilities and job description for the Full Time Business Office Manager position at Vetter Senior Living?
Office Manager
Position Summary
Linden Court is seeking a detail-oriented, organized, and service-focused Office Manager to oversee the daily financial and administrative operations of our facility. This position plays a key role in supporting the financial health of the organization while fostering a welcoming environment for residents, families, visitors, and staff. The ideal candidate will possess strong accounting knowledge, exceptional organizational skills, and the ability to manage multiple priorities while meeting important deadlines.
Qualifications
Education and Experience
Candidates must meet one of the following requirements:
- Associate's degree in Accounting or a related field, with at least six (6) months of full-time accounting experience; or
- A minimum of two (2) years of full-time experience as an Accountant or Office Manager responsible for:
- Financial reporting
- Payroll processing and payroll taxes
- Accounts payable and accounts receivable
- General accounting functions and financial management
Required Skills and Abilities
- Experience with computerized accounting and bookkeeping systems.
- Proficiency in spreadsheets, accounting software, and personal computer operating systems.
- Strong typing, ten-key calculator, and worksheet preparation skills.
- Ability to prioritize work, manage multiple projects, and consistently meet deadlines.
- Strong problem-solving skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to interact professionally with residents, families, visitors, vendors, and team members.
- Commitment to ongoing learning and professional development.
Essential Duties and Responsibilities
Financial Management
- Maintain accurate financial records and complete work in accordance with established accounting procedures.
- Process and reconcile cash receipts and disbursements.
- Manage accounts payable and accounts receivable functions.
- Prepare and process payroll, payroll taxes, and related financial reports.
- Ensure timely completion and submission of required financial and operational reports.
- Support the overall financial management and stability of the facility.
Administrative Operations
- Coordinate and prioritize office operations to meet organizational objectives and reporting deadlines.
- Maintain confidential financial and personnel information.
- Assist management with administrative and operational projects as assigned.
- Recommend and implement process improvements that enhance efficiency and customer service.
Resident and Customer Service Support
- Demonstrate initiative, professionalism, and a commitment to exceptional customer service.
- Foster an environment that recognizes the dignity, worth, and individuality of every resident.
- Communicate effectively and courteously with residents, family members, visitors, and staff.
Professional Development
- Participate in educational opportunities, in-service training, and professional development activities.
- Stay current on accounting procedures, payroll regulations, and industry best practices.
- Continuously seek opportunities to improve skills, knowledge, and service quality.
Benefits
Available to All Team Members
- Earned Wage Access, allowing you to access your pay the same day you earn it
- 401(k) with employer matching
- Employee Assistance Program with free counseling services
- Student Loan Reimbursement
Full-Time Benefits
- Medical insurance with affordable plan options
- Free individual dental insurance
- Vision insurance
- Flexible Spending Accounts (FSA)
- Additional voluntary benefits and employee perks
More Than a Job
At Linden Court, you'll find more than a workplace, you'll find a team. We genuinely care about one another, celebrate successes together, support each other through challenges, and are committed to helping every team member thrive.
Join a team of highly committed professionals who have the opportunity to do what they do best every day in an exceptional environment where learning and growth are encouraged and supported. Whether you're an experienced Office Manager or a skilled accounting professional ready for your next opportunity, you'll be part of a culture built on teamwork, respect, professional development, and resident-centered service.
If you're looking for a meaningful career where your contributions make a difference every day, we invite you to apply.
Come grow with us. Make a difference. Join the Linden Court team today!