What are the responsibilities and job description for the Executive Assistant position at Vets Hired?
Job Summary
The Executive Assistant provides ongoing, high-level and complex administrative support, including managing the schedules and expenses of senior executives.
Key Responsibilities- Provide ongoing, high-level and complex administrative support.
- Manage and maintain daily and long-range calendars and schedules.
- Provide additional support to executive leadership as needed.
- Schedule and coordinate meetings and events, book travel, and manage expense reports.
- Manage communications, invitations, and meetings.
- Maintain departmental files including monthly finance statements, previous budgets, etc.
- Assist with meeting materials and presentations.
- Manage matters with discretion.
- Serve as liaison to staff.
- Serve as the go-to person for staff needs.
- Work and partner with other departments such as IT, facilities, and mailroom to resolve issues.
- Coordinate and schedule new hire orientations.
- Perform office managerial duties, including:
- Ordering meals for staff for special events.
- Ordering office supplies.
- Maintaining updates to staff phone lists.
- Performing other administrative work to ensure the smooth operation of a busy newsroom and office.
- College degree or equivalent combination of education and experience.
- Administrative office experience in an executive-level office environment preferred.
- Demonstrated ability to well-represent executives through strong follow-through skills and sound judgment.
- Demonstrated knowledge of general office procedures.
- Demonstrated writing skills for business correspondence.
- Ability to function in a fast-paced environment.
- Excellent interpersonal, oral, and written communication skills.
- Ability to handle confidential matters with discretion and tact.
- Excellent organizational and time management skills with careful attention to detail.
- Strong understanding and application of computer technology to efficiently accomplish work using Microsoft Office programs, email, Internet, and database management software.
- Ability to work independently and in a team environment, manage multiple projects simultaneously, and prioritize tasks.
- Ability to work unconventional hours, at times with little or no notice, in a breaking news environment.
- BA/BS (4-Year College / University Degree).