Self-Employed Home-Based Veterinary Event Manager/ Administrator (fulltime)

VetPD – Veterinary Professional Development (www.vetpd.com) is a small global provider of veterinary continuing education that specializes in high-end online learning and practical on-location courses for equine and small animal veterinarians across North America, Europe, Africa and Asia-Pacific. We are looking to add two experienced, self-motivated, reliable and flexible event administrators with exceptional attention to detail to our team.

Responsible to: North American Operations Manager

Location: Home-based; Preference will be given to candidates located within driving distance of Orlando, Florida. within convenient driving distance from an international airport.

Hours of Work: Flexible 20 - 40 hours per week (dependent on the number of managed events/courses and additional projects/responsibilities) & 6-12 events/courses per year. Working hours can be adjusted to meet individual needs.

Job Main Purposes: Responsible for the organizational and logistical aspects of events/ courses held across the USA and Canada as well as provision of administrative and clerical support to VetPD’s Management Team and coordination of administrative activities

Salary: $16 - $18 per hour (commensurate with experience), Workshop Compensation: $840.00 for each 2-day workshop, including travel time

Application Deadline: Tuesday, June 30, 2026

Job Starting Date: August 3, 2026

Job Responsibilities:

• Management of all aspects of event/course preparations with the help of project management software
• Communication with attendees, speakers, Partner Clinics (event/course venues) and Veterinary Associations
• Identifying and booking economical travel options (airport parking, flights, rental cars, public transport & hotels etc.) for speakers & yourself
• Soliciting course sponsorship and liaising with company representatives
• Arrangement of catering (incl. price negotiations)
• Preparation of course documentations based on templates.
• Travel to the events/courses and represent VetPD on location, consisting of: Liaising with the Partner Clinic (hosting venue), venue preparation, registration of attendees, speaker airport pick-up/drop-off with a rental car, preparing coffee breaks, clearing up after the event/course etc.
• Handle cash refunds and accurately record expenses on events/courses.
• Maintenance of attendee databases
• Performance of other clerical duties as requested by the Global Operations Manager and other members of VetPD’s Management Team, commensurate with the post.

Our ideal candidate will have a veterinary medical background and/or already have experience with event management, along with:

• Positive individual with a friendly demeanour and a customer-centred disposition
• A highly self-motivated disposition, lots of initiative, thinking outside the box, coming up with creative and innovative methods to achieve goals.
• Excellent and efficient organizational skills with the ability to meet tight deadlines.
• Attention to detail and high level of accuracy.
• Ability to work well on own initiative as well as under supervision and as part of a global team.
• Excellent verbal and written communication skills
• Calm and professional customer service skills, even when working under pressure.
• Excellent computer skills (internet/web/E-mail) and proficient in MS Office (Word, Excel, Outlook etc.)
• Ability to check and reply to e-mails at least once a day Mon – Fri and occasionally on weekends.
• Experience with data entry/manipulation (Excel) & ability to assess data critically.
• Provide support for the Online Learning Center, including participant registration management, webinar hosting, and attendee support as needed.

This position will be home-based, and the candidate will require a home office set-up (computer, relevant software, and access to the internet) in order to carry out the job. We are looking for this role to be filled as soon as possible.

If you feel that you have the required skills and would like to be part of a highly motivated and rapidly growing team in a stimulating and exhilarating international environment, send in your CV and a Covering Letter outlining your motivation for applying and how your previous experience relates to the outlined job responsibilities and requirements.

Application deadline: Tuesday, June 30th. The interviews will be held in person between July 13-14, 2026.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Have you previously worked remotely/home-based and if for how many years?

Experience:

• Event planning: 4 years (Required)

Work Location: In person

Salary : $16 - $18