SALES ADMINISTRATOR - Waupun, WI

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Summary

Full-Time Sales Admin

Ballweg Implement is seeking a detail-oriented, highly organized Full-Time Sales Administrator to join our team in Waupun, WI. This administrative role is vital to supporting our sales team, managing equipment inventory, processing financial applications, and ensuring smooth daily dealership operations

Responsibilities

Sales Contracts & Financing

• Process all dealership sales contracts and handle customer financing.
• Enter credit applications (installment and revolving)
• Assist customers with completing Multi-Use (Farm Plan) applications online.
• Stay updated on current John Deere Financial rates and programs.
• Issue final equipment invoices for customer contracts.
  
  

Inventory Control & Systems Management

• Log descriptive notes in business system and the sales/rental spreadsheets.
• Enter trade-ins into business system, gather specifications/pricing from salespeople, arrange equipment photography, and list units on Machine Finder.
• Keep master sales and rental spreadsheets up to date.
• Reconcile physical inventory lot tags monthly against database sales records.
• Pull monthly "Sold Inventory" reports to purge sold units from advertising
• Process incoming equipment invoices; modify inventory status in the business system, and process Accounts Payable vouchers.
• Track and update equipment hours in the business system and online ads following demos and rentals.
  
  

Sales Support & Manufacturer Programs

• Gather freight and shipping quotes for the sales team.
• Administer John Deere Rewards programs and input customer data.
• Process manufacturers rebates weekly and manage extended warranty options.
• Assist upper management on managing inventory
  
  

Logistics & Communications

• Coordinate factory freight shipments
• Review the Unshipped Will Call Report three times per week.
• Route incoming sales leads from all sources used
• Participate in agricultural teleconferences every Tuesday and Thursday.
  
  

Administrative & Reception Backup

• Answer incoming phone calls promptly and professionally as primary backup for the Receptionist (covering lunches and absences).
• Bill out equipment rentals in a timely manner.
• Manage daily email correspondence and handle general clerical filing.
• Complete other operational duties as assigned.
• Prompt management of inventory needed
  
  

Auto req ID

483321BR

Minimum Education Required

High School/GED

Qualifications

Additional Qualifications/Responsibilities

• Experience: Previous administrative experience in an agricultural, automotive, or heavy equipment dealership is highly preferred.
• Software Skills: Direct experience with the business system, Machine Finder, or equivalent dealership management systems (DMS) is a major plus.
• Financial Literacy: Comfortable handling customer credit applications and basic accounts payable (A/P) vouchering.
• Traits: Strong multitasking capabilities, sharp attention to detail, and a collaborative team attitude.
  
  

Work Location: In person M_F 7:30-5:00, Rotating Monthly Saturdays

Certificates/Security Clearances/Other

City*

Waupun

State*

Wisconsin

Job_Category

Sales

Job Code

Agriculture Agriculture

Affiliate Sponsor

John Deere