Inventory and Purchasing Assistant

Veterinary Referral Associates is looking for an Inventory and Purchasing Assistant in our busy 24-hour veterinary emergency and specialty hospital in Gaithersburg, MD.

Why This Role Matters: This is a vital behind-the-scenes role that directly impacts patient outcomes and operational efficiency by enabling everyone else to do their jobs effectively. You'll be the supply chain backbone ensuring our veterinarians and technicians never face a "we're out of stock" crisis during critical procedures. Your work directly enables life-saving patient care.

Overview:

In this role, you will be responsible for managing procurement, inventory control, and distribution of hospital supplies, pharmaceuticals, and equipment to ensure optimal stock levels and uninterrupted patient care operations.

Key Responsibilities:

Supply Chain & Inventory

• Order, receive, and distribute pharmaceuticals, medical supplies, lab consumables, and specialty diets across all hospital departments
• Maintain accurate inventory records, perform cycle counts, and proactively monitor expiration dates to minimize waste
• Manage controlled substances in compliance with federal and state regulations
• Ensure proper labeling, storage, and rotation of all products following safety protocols

Purchasing & Vendor Management

• Anticipate supply needs and place timely orders to prevent operational disruptions
• Source competitive pricing and quickly research alternatives for back-ordered items
• Coordinate with vendors, suppliers, and veterinary staff on specialty products and ordering procedures
• Assist with VIP vendor programs and navigating complex purchases (including international orders and FDA Compassionate Use applications)

Equipment Coordination

• Schedule maintenance, service, and repairs for essential hospital equipment (including pumps, surgical tools, lab machines)
• Perform basic troubleshooting and routine maintenance on laboratory equipment
• Manage Return Medical Authorizations (RMAs) and proactively communicate equipment status and timelines to staff

Qualifications:

• At a minimum, two years of experience in inventory management, purchasing, or supply chain, preferably in a fast-paced medical, veterinary, or retail environment.
• Basic knowledge of common veterinary medications, pharmacy procedures, and/or laboratory consumables is strongly preferred.
• Strong organizational skills and the ability to work independently with minimal supervision.
• Proficient in computer use, including Microsoft Office (Excel) and industry-specific inventory control and billing software.
• Ability to safely lift, carry, push, or move supplies and equipment up to 50 pounds.

Additional Information: This role involves exposure to sick animals, cleaning chemicals, and hazardous materials. Strict adherence to safety protocols is essential.