Receptionist

Job Title: Front Desk Receptionist

Location: 6130 Sprint Parkway, Suite 400, Overland Park, KS 66211

Duration: 6 Months Contract with Possible extension

Fix Shift: 8:30 AM – 4:30 PM with a half-hour lunch.

Working Hours per week: 37.5 hours

Job Description:

• We are seeking a season administrative professional to support a dynamic team based in Overland Park.
• This role combines both strategic insight and hands-on execution, serving as a key partner in daily operations and broader departmental initiatives—including high-impact event planning.
• The ideal candidate will foster strong relationships across all organizational levels, especially with senior leadership, while maintaining a professional and welcoming work environment.

Key Responsibilities

• Front Desk & Visitor Experience
• Welcome and host guests, vendors, clients, and visitors creating a warm and professional first impression.

Telephone & Communication Support:

• Manage incoming calls and messages, ensuring efficient routing and issue resolution.
• Maintain and update call rotation settings and troubleshoot Jabber-related queries.

Administrative Coordination:

• Support team and leadership calendars for seamless scheduling and activity alignment.
• Organize meetings, travel arrangements, and conference calls—including equipment setup.
• Ensure meeting logistics such as IT support, room setup, catering, and off-site coordination.
• Oversee daily office supply management and smaller-scale team projects.

Expense & Invoice Management:

• Prepare and reconcile travel and business expenses.
• Process invoices and expense reports with accuracy and timeliness.

Adaptability & Ad-Hoc Support:

• Tackle a variety of administrative tasks that shift with business needs including approvals and reporting.

Relationship & Vendor Management:

• Manage vendor relationships and oversee office services maintenance including conferencing equipment and permit posting.

Meeting & Materials Preparation:

• Plan and support logistics, agendas, and resources for team and leadership meetings.
• Draft presentations, memos, and internal communications tailored to various audiences.

What You’ll Bring

Skills & Expertise

• Outstanding organizational skills and meticulous attention to detail.
• Excellent communication—written and verbal—with polished interpersonal finesse.
• Ability to prioritize effectively and manage multiple tasks with urgency.
• Sound judgment, discretion, and professionalism in sensitive situations.
• Proven experience managing administrative projects and tasks independently.

Technical Proficiency:

• Microsoft Office Suite:
• Word, PowerPoint, Excel
• Foundational data formatting and analysis experience.
• Prefer candidates that are comfortable working with AI to better streamline processes.

Experience & Requirements:

• Minimum 3-5 years’ experience in a relevant role (in an office/admin setting or in the financial services industry).
• Minimum 2 to 5 years of administrative support experience in a corporate setting.