What are the responsibilities and job description for the Executive Assistant - Banking & Financial Services position at Veterans Sourcing Group?
JOB DESCRIPTION
Executive Assistant / Administrative Assistant – Banking & Financial Services
Location: 270 Park Avenue, New York, NY 10017
Work Arrangement: 100% Onsite – 5 Days/Week
Duration: 5 Months
Hours: 40 Hours/Week
Pay Rate: $43.57/hr W2
Openings: 1
Region: New York/New Jersey
Contract: Maternity Leave Coverage
Potential Extension: Yes
FTE Conversion: No
Job Summary
Client is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support in a fast-paced banking/financial services environment. The ideal candidate will have experience supporting senior or C-suite-level professionals and handling confidential information, complex calendars, travel, expenses, and client meetings.
Banking or financial services industry experience is required.
Roles & Responsibilities
- Maintain complex and detailed calendars for senior-level professionals.
- Screen incoming calls, determine priority, and exercise discretion when providing information.
- Coordinate logistics for internal and external meetings.
- Arrange and coordinate complex domestic and international travel.
- Organize internal and external events, including catering and transportation.
- Process invoices and T&E expense claims, ensuring compliance with company policies and guidelines.
- Assist with staff onboarding and offboarding, including equipment setup and system-access requests.
- Draft and produce high-quality emails and communications for individuals at all levels of the organization.
- Maintain department documents, including organizational charts and executive biographies.
- Proactively manage routine activities and communicate potential issues or delays in advance.
- Assist with editing spreadsheets and presentations, including printing and binding materials for client meetings.
- Greet and escort clients and visitors as needed.
Required Skills & Experience
- Banking or financial services experience is required.
- Executive-level administrative support experience.
- Experience supporting C-suite or senior executives strongly preferred.
- Strong calendar management and scheduling experience.
- Experience coordinating complex domestic and international travel.
- Concur experience preferred.
- Amex GBT experience preferred.
- Experience with travel and expense management.
- Exceptional attention to detail and organizational skills.
- Ability to handle confidential and sensitive information with discretion.
- Strong written and verbal communication skills.
- Ability to work independently, prioritize competing demands, and proactively resolve issues.
- Strong proficiency with Microsoft Office, including Excel and PowerPoint.
Work Environment
- Fully onsite at 270 Park Avenue, New York, NY.
- 5 days per week in office; no hybrid or work-from-home option.
- Schedule may occasionally require work outside normal business hours.
Top Qualities
- Attention to detail
- Confidentiality and discretion
- Highly organized and proactive
Important Note
Candidates seeking a hybrid or remote arrangement will not be considered.
Salary : $44