Project Coordinator - Bethesda, MD

 

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard Cand Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post.About Hensel Phelps
At Hensel Phelps, we don't just build projects-we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Job Description
Project Coordinator responsibilities include working closely with Construction Managers and Superintendents to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. The Project Coordinator's duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

Key Responsibilities
Ensure safety is properly incorporated into job planning and execution; promote accountability among staff members and subcontractors as it relates to the project safety policies; and enforce these policies by actively participating in all safety-related functions
Coordinate project management activities, resources, equipment, and information
Materials management including submittals, shop drawings, tracking/expediting material deliveries
Assist in development and updates to the project schedule; compartmentalize projects into manageable portions and establish completion timeframes
Liaise with clients to identify and define requirements, scope, and objectives
Assign tasks to internal teams and assist with schedule management
Ensure clients' needs are met as projects evolve
Preparation of monthly Owner Pay Applications
Assist in budget preparation
Assist with monthly margin analysis
Analyze risks and opportunities
Project procurement management
Monitor project progress and handle any issues that arise
Act as the point of contact and communicate project status to all participants
Use tools to monitor working hours, plans, and expenditures
Issue all appropriate legal paperwork (e.g., contracts and terms of agreement)
Create and maintain comprehensive project documentation, plans and reports
Ensure standards and requirements are met through conducting quality assurance tests
Run weekly staff and subcontractor meetings
Develop, manage, and maintain cost controls and labor recaps in conjunction with the Project Manager and Project Superintendent
Process, estimate and negotiate change orders with the owner and subcontractors
Ensure appropriate quality controls measures are being utilized.