What are the responsibilities and job description for the Administrative Assistant - Little Rock, AR position at Veteran Jobs - 2023 Mar 01 - Veterans Resources?
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post.
PS Job Title: Administrative Assistant
Work Place Flexibility: Onsite
Legal Entity: Entergy Arkansas, LLC
* This position may be filled as a Administrative Assistant, Administrative Assistant I, II, III or IV based on the experience and qualifications of the selected candidate. *
JOB SUMMARY:
Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors and vendors and supporting the various system policy process requirements to support AR Transmission Line Group.
JOB DUTIES & RESPONSIBILITIES:
Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested
Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for PeopleSoft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified
Process vendor payments for OneCard related purchases including reconciling the OneCard purchases per the system policy requirements
Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing
Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support
Perform contract management activities per established system policies and procedures related to setting up new contracts in Asset Suite/INDUS/Passport, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work
During major storm events, support the AR Transmission Line group as needed, as well as providing support for other storm related logistical requirements