What are the responsibilities and job description for the Executive Assistant position at Vesta?
Executive Assistant (Part-Time, Remote)
Location: Remote (U.S. preferred)
Hours: Approximately 20 hours per week
Reports to: Chief Executive Officer
About Vesta
Vesta.io is a leading provider of innovative payment processing solutions, empowering MVNOs and MNOs of all sizes to accept payments securely and efficiently. Our technology-driven platform supports a wide range of payment acquirers, helping MNO’s and MVNO’s streamline operations, reduce cost and fraud exposure while improving MVNO customer experience.
The Role
We are seeking a highly organized and proactive Executive Assistant to provide direct support to Vesta’s CEO. This is a part-time, remote role ideal for someone who thrives in a fast-paced, high-growth environment and can expertly manage executive priorities with professionalism and discretion. The Executive Assistant will be a critical partner to the CEO and will help ensure operational efficiency, scheduling and task management.
What You Will Do
Executive Support and Operations
Location: Remote (U.S. preferred)
Hours: Approximately 20 hours per week
Reports to: Chief Executive Officer
About Vesta
Vesta.io is a leading provider of innovative payment processing solutions, empowering MVNOs and MNOs of all sizes to accept payments securely and efficiently. Our technology-driven platform supports a wide range of payment acquirers, helping MNO’s and MVNO’s streamline operations, reduce cost and fraud exposure while improving MVNO customer experience.
The Role
We are seeking a highly organized and proactive Executive Assistant to provide direct support to Vesta’s CEO. This is a part-time, remote role ideal for someone who thrives in a fast-paced, high-growth environment and can expertly manage executive priorities with professionalism and discretion. The Executive Assistant will be a critical partner to the CEO and will help ensure operational efficiency, scheduling and task management.
What You Will Do
Executive Support and Operations
- Manage the CEO’s calendar with precision while prioritizing competing demands and anticipating scheduling needs.
- Coordinate meetings, offsites, board scheduling, external calls, and internal leadership reviews.
- Prepare the CEO for meetings by gathering agendas, materials, briefings, and background information.
- Draft, review, and refine executive communications and correspondence.
- Serve as a liaison between the CEO and internal and external stakeholders and ensure timely follow-up.
- Build simple systems for task tracking, communication flow, document management, and priority management.
- Proactively flag deadlines, risks, and follow-ups to maintain momentum across initiatives.
- A minimum of 5 years of experience supporting C-level executives, ideally in technology, SaaS, or fast-moving environments.
- Strong organizational skills and the ability to manage multiple priorities at the same time.
- Excellent written and verbal communication skills and comfort drafting executive-level correspondence.
- High discretion, emotional intelligence, and professionalism.
- Proficiency with M365 Workspace, Slack, Teams, and modern productivity tools.
- Ability to work independently with minimal supervision while remaining highly responsive.
- Comfort working remotely and asynchronously across time zones.
- Experience in high-growth tech, fintech, SaaS, or payments and fraud industries.
- Prior support for a CEO or founder in a scaling company.
- Experience coordinating investor relations, board materials, or executive briefings.