Associate Event Planner (Part-Time)

** SUCCESSFUL CANDIDATES WILL COMPLETE AN ONLINE APPLICATION AND SUBMIT A RESUME AND COVER. PLEASE SEE INSTRUCTIONS BELOW.**

ABOUT THE ROLE

Verve Event Co. is seeking a part-time Event Associate to support our lead planner with the logistics, planning, and coordination of high-end weddings and events.

This role is ideal for someone who enjoys structured, meaningful work; who takes pride in organization and follow-through; and who wants consistent part-time hours. It’s a great fit for someone re-entering the workforce, shifting careers, or looking for long-term part-time work where their contributions truly matter.

You’ll help manage planning documents, track tasks, communicate with clients and vendors, and assist with event-day coordination during the wedding season. Your work helps maintain the level of organization, calm, and professionalism our clients expect.

ABOUT VERVE EVENT CO.

Verve Event Co. is a luxury wedding and event planning company based in Rochester, NY, serving couples throughout Upstate New York and beyond. We design and execute weddings that are thoughtful, refined, and highly personalized.

We value high standards, clear communication, attention to detail, and a calm, organized approach to planning. Our team members are proactive, dependable, and committed to thoughtful, high-quality work.

WHAT WE'RE LOOKING FOR

Team members who thrive at Verve are:

• Exceptionally detail-oriented
• Organized and able to manage multiple tasks
• Calm under pressure
• Articulate and professional
• Proactive and self-directed
• Committed to high-quality work

If you love checklists, systems, communication, and staying one step ahead—you will excel here.

RESPONSIBILITIES

• Update and maintain event planning documents (timelines, schedules, budgets, spreadsheets)
• Track planning progress and action items using Asana or Trello
• Communicate with clients and vendors professionally and promptly
• Coordinate contracts, payments, and logistical details with vendors
• Provide administrative support to the lead planner, including scheduling and follow-up
• Attend client meetings and venue walkthroughs (virtual and in-person)
• Assist with event-day setup, logistics, and on-site coordination
• Support special projects related to events, systems, branding, or marketing
• Other duties as assigned

QUALIFICATIONS

Required

• Meticulously detail-oriented and highly organized
• Strong written and verbal communication skills
• Ability to manage multiple deadlines simultaneously
• A self-starter who works independently and welcomes feedback
• Proficiency with Google Suite
• Reliable laptop/computer and WiFi
• Ability to lift up to 40 lbs and stand/walk for extended periods on event days
• Availability for select Thursdays/Fridays and regular weekends during peak wedding season
• Based in Western or Central New York

Preferred (but not required)

• Experience in events, hospitality, teaching, admin, or customer service
• Familiarity with Asana, Trello, or similar platforms
• Experience using Canva
• Comfort with Instagram and/or TikTok for occasional content support

HOURS & COMPENSATION

• Part-time hourly role
• 15–20 hours per week on average
• Up to 20–25 hours per week during peak wedding months (May–October)
• Combination of remote administrative work and in-person event support
• Starting at $18–$20/hour, depending on experience, with the possibility of a performance-based increase

This role is designed as consistent part-time work with seasonal increases. As the company grows, there may be opportunities to take on more hours or additional responsibilities, but a full-time role is not guaranteed.

OUR CORE VALUES

We’re looking for someone who resonates with the way we work:

• High Standards – You take pride in doing things thoroughly and accurately.
• Initiative – You notice what needs to be done and take action.
• Team Player – You support your colleagues and communicate clearly.
• Resourceful – You look for solutions, not just problems.
• Detail-Driven – You understand that the small things matter.

HOW TO APPLY

Applicants must complete BOTH steps to be considered:

• Complete the online application: https://verveeventco.com/join
• Email your resume and a brief cover letter explaining why you’d be a great fit to: hello@verveeventco.com. Please use the subject line: “Event Associate Application – [Your Name].”

Applications that do not complete both steps will not be reviewed or responded to.

Job Type: Part-time

Benefits:

• Flexible schedule
• On-the-job training

Education:

• Bachelor's (Required)

Experience:

• Hospitality: 1 year (Preferred)

Ability to Commute:

• This position is remote but we plan and execute events in the Finger Lakes region. Reliable transportation to/from events is required.