What are the responsibilities and job description for the Quality Management Systems Coordinator position at Vertiv?
Position Summary
JOB DESCRIPTION
We are seeking a detail-oriented and organized Quality Management Systems (QMS) Coordinator to support and sustain Vertiv’s Quality Management System. This role is responsible for maintaining quality documentation, supporting ISO compliance activities, analyzing quality data, and assisting with internal and external audits. The QMS Coordinator plays a critical role in ensuring compliance, driving continuous improvement, and promoting effective use of the QMS across the organization.
Responsibilities
Maintain and control quality system documentation, procedures, and records within the electronic QMS (eQMS) and document management platforms such as SharePoint.
Administer the QMS by managing user access, system configurations, and data integrity.
Support compliance with internal, customer, regulatory, and international quality standards, including ISO 9001.
Track, manage, and report on corrective and preventive actions (CAPAs), audit findings, and quality metrics.
Prepare and maintain reports, dashboards, and data analysis to support quality initiatives and management review.
Provide administrative support to the Quality Department, including record filing, scanning, and organization of quality documents.
Assist with planning, coordination, and documentation of internal and external audits; organize and track audit results.
Support Management Review activities by administering meetings and maintaining records of critical documents and outputs.
Develop training materials, job aids, and resources; assist with training employees on QMS processes and system usage.
Promote awareness and proper use of the Quality Management System across departments.
Support continuous improvement initiatives by identifying opportunities to improve processes, efficiency, and compliance.
Guide and educate team members on Vertiv’s Quality Management System requirements and best practices.
Other duties may be assigned as needed based on business needs and department requirements.
Qualifications
Required Qualifications
2–3 years of experience in a Quality Management System or quality-related role.
Proficiency in Microsoft Office applications (Word, Excel, Visio) and QMS/eQMS software.
Strong organizational skills with excellent attention to detail and time management.
Ability to work independently with strong problem-solving and critical-thinking skills.
Working knowledge of quality principles, documentation control, and compliance standards.
Experience with technical writing and controlled documentation.
Experience managing or administering a Quality Management System.
Preferred Qualifications
Experience in a manufacturing environment such as electromechanical assembly, metal fabrication, machining, or similar industries.
PHYSICAL & ENVIRONMENTAL DEMANDS
Frequent standing and walking.
Ability to work in a manufacturing environment around machinery and equipment.
Use of required personal protective equipment (PPE), including safety shoes, eyewear, hearing protection, gloves, or other equipment as required.
Time Travel Required
Minimal or none.
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS
Safety
Customer Focus
Operational Excellence
High-Performance Culture
Innovation
Financial Strength
OUR BEHAVIORS
Own It
Act With Urgency
Foster a Customer-First Mindset
Think Big and Execute
Lead by Example
Drive Continuous Improvement
Learn and Seek Out Development
Promote Transparent & Open Communication
About The Team
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Equal Opportunity Employer
We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.
JOB DESCRIPTION
We are seeking a detail-oriented and organized Quality Management Systems (QMS) Coordinator to support and sustain Vertiv’s Quality Management System. This role is responsible for maintaining quality documentation, supporting ISO compliance activities, analyzing quality data, and assisting with internal and external audits. The QMS Coordinator plays a critical role in ensuring compliance, driving continuous improvement, and promoting effective use of the QMS across the organization.
Responsibilities
Maintain and control quality system documentation, procedures, and records within the electronic QMS (eQMS) and document management platforms such as SharePoint.
Administer the QMS by managing user access, system configurations, and data integrity.
Support compliance with internal, customer, regulatory, and international quality standards, including ISO 9001.
Track, manage, and report on corrective and preventive actions (CAPAs), audit findings, and quality metrics.
Prepare and maintain reports, dashboards, and data analysis to support quality initiatives and management review.
Provide administrative support to the Quality Department, including record filing, scanning, and organization of quality documents.
Assist with planning, coordination, and documentation of internal and external audits; organize and track audit results.
Support Management Review activities by administering meetings and maintaining records of critical documents and outputs.
Develop training materials, job aids, and resources; assist with training employees on QMS processes and system usage.
Promote awareness and proper use of the Quality Management System across departments.
Support continuous improvement initiatives by identifying opportunities to improve processes, efficiency, and compliance.
Guide and educate team members on Vertiv’s Quality Management System requirements and best practices.
Other duties may be assigned as needed based on business needs and department requirements.
Qualifications
Required Qualifications
2–3 years of experience in a Quality Management System or quality-related role.
Proficiency in Microsoft Office applications (Word, Excel, Visio) and QMS/eQMS software.
Strong organizational skills with excellent attention to detail and time management.
Ability to work independently with strong problem-solving and critical-thinking skills.
Working knowledge of quality principles, documentation control, and compliance standards.
Experience with technical writing and controlled documentation.
Experience managing or administering a Quality Management System.
Preferred Qualifications
Experience in a manufacturing environment such as electromechanical assembly, metal fabrication, machining, or similar industries.
PHYSICAL & ENVIRONMENTAL DEMANDS
Frequent standing and walking.
Ability to work in a manufacturing environment around machinery and equipment.
Use of required personal protective equipment (PPE), including safety shoes, eyewear, hearing protection, gloves, or other equipment as required.
Time Travel Required
Minimal or none.
The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPALS
Safety
- Integrity
- Respect
- Teamwork
- Diversity & Inclusion
Customer Focus
Operational Excellence
High-Performance Culture
Innovation
Financial Strength
OUR BEHAVIORS
Own It
Act With Urgency
Foster a Customer-First Mindset
Think Big and Execute
Lead by Example
Drive Continuous Improvement
Learn and Seek Out Development
Promote Transparent & Open Communication
About The Team
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Equal Opportunity Employer
We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.