Project Coordinator/Assistant Project Estimator

The Project Coordinator / Assistant Estimator supports both our preconstruction and project management teams by helping keep projects organized from bid through closeout. This role is ideal for someone who wants hands-on experience in estimating, project management, contract administration, procurement, and construction operations. Every day is different; you may be assisting with bid preparation one day and coordinating project documentation or subcontract execution the next. This is an excellent opportunity for someone looking to grow into a Project Manager, Estimator, or Preconstruction professional while gaining exposure to every phase of commercial construction.

Verticon Construction is a Boise-based general contractor that handles commercial construction projects. Verticon stands out because we are relationship-driven, responsive, and willing to solve problems in real time. We are not a massive, corporate contractor where owners get lost in layers of communication. Our leadership is involved, our team is accessible, and we take ownership of the outcome. We are building the company intentionally, with better systems, stronger processes, and a focus on doing things the right way as we grow.

Verticon Construction is a commercial general contractor serving the Treasure Valley and surrounding areas. We specialize in multifamily, self-storage, ground up commercial, tenant improvements, industrial, and pre-engineered metal building (PEMB) projects.

As a growing company, we value initiative, accountability, and a team-first mentality. Every member of our team has the opportunity to make a meaningful impact while building a rewarding career in commercial construction.

While we're primarily looking for someone to join our team full-time, we're flexible and open to discussing a part-time arrangement for the right person.

Position Summary

The Project Coordinator / Assistant Estimator supports both our preconstruction and project management teams by helping keep projects organized from bid through closeout.

This role is ideal for someone who wants hands-on experience in estimating, project management, contract administration, procurement, and construction operations. Every day is different; you may be assisting with bid preparation one day and coordinating project documentation or subcontract execution the next.

This is an excellent opportunity for someone looking to grow into a Project Manager, Estimator, or Preconstruction professional while gaining exposure to every phase of commercial construction.

Key Responsibilities

Estimating & Preconstruction

• Assist in preparing conceptual budgets and detailed cost estimates.
• Prepare and distribute bid packages to subcontractors and suppliers.
• Solicit, collect, organize, and compare subcontractor and vendor proposals.
• Review subcontractor bids for completeness, accuracy, and compliance with project requirements.
• Compare bids and identify scope gaps, exclusions, overlaps, and inconsistencies.
• Follow up with subcontractors to ensure adequate scope coverage and competitive pricing.
• Assist in leveling bids and preparing bid comparison spreadsheets.
• Review plans, specifications, addenda, and bulletins for scope changes.
• Maintain bid logs, estimating files, and subcontractor databases.
• Assist with budgeting and value engineering efforts.
• Assist in developing project budgets, estimate summaries, and owner proposals.
• Maintain organized estimating files, historical cost data, subcontractor databases, and bid documentation.
• Support preconstruction schedules and milestone tracking.

Project Coordination

• Assist with subcontractor buyout and scope review.
• Coordinate project handoffs from estimating to operations.
• Draft subcontract agreements, purchase orders, and scope exhibits.
• Track subcontract execution, insurance certificates, bonds, and compliance documentation.
• Support project startup and kickoff activities, including preparing project binders, safety manuals, SWPPP documentation, contact lists, and other project startup requirements.
• Assemble and maintain project-specific safety documentation, emergency contact information, and required compliance records.
• Assist with project setup in Procore, including directory, commitments, project folders, document control, and workflow configuration.
• Coordinate procurement of long lead-materials and maintain procurement logs
• Manage project documentation, including:
• Meeting minutes
• Project correspondence
• Drawing revisions
• Assist with RFIs
• Assist with Submittals
• ASIs
• Coordinate document control through Procore and internal filing systems.
• Assist with subcontractor change orders and pricing requests.
• Assist with the preparation of owner pay applications, review subcontractor applications for payment, verify required supporting documentation, track lien waivers and compliance items, and coordinate timely invoice processing.
• Compile project closeout documents, warranties, O&M manuals, and as-built documentation.

Team Support

• Attend project meetings and distribute meeting minutes.
• Help maintain organized project files and documentation.
• Provide administrative support to the construction team as needed.
• Assist with additional duties that contribute to successful project delivery.

Qualifications

Required

• 1–3 years of experience in commercial construction, estimating, project coordination, or construction administration preferred (entry-level candidates with the right attitude are encouraged to apply).
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Effective communication skills for coordinating between teams and managing multiple priorities efficiently.
• Strong time management skills with the ability to balance multiple projects in a fast-paced environment.
• Detail Oriented
• Ability to prioritize work independently while meeting deadlines.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Valid driver's license.

Preferred

• Experience with Procore, Bluebeam, or similar construction software.
• Experience reading construction drawings and specifications.
• Familiarity with subcontract administration, RFIs, submittals, change orders, and project documentation.
• Familiarity with AIA or ConsensusDocs contracts.

Benefits

• 401(k)
• 401(k) matching
• Medical insurance
• Flex time off
• In person

Work Location

• Boise, ID
• In person