Administrative & Marketing Support Coordinator

Vertical Builders

Administrative & Marketing Support Coordinator

Location: Henrico, VA / Richmond Metro Area

Keep the Details Moving Behind Homes for Life

Vertical Builders is a fast-paced, growing homebuilder serving the Richmond Metro area and surrounding Central Virginia communities. We are a team-based company that values organization, collaboration, accountability, and a positive attitude. As we continue to grow, we are looking for a detail-oriented support professional who enjoys keeping things organized, helping teams stay on track, and contributing to the day-to-day success of the company.

Vertical Builders is looking for an Administrative & Marketing Support Coordinator to provide administrative, operational, and marketing execution support across the company. This role is ideal for someone who is highly organized, proactive, adaptable, and comfortable managing repeatable tasks with accuracy and consistency. You will help maintain workflow continuity, coordinate marketing materials and vendor communication, support office operations, and assist multiple departments with documentation, scheduling, logistics, and coordination needs.

Key Responsibilities:

• Support daily office operations and administrative coordination
• Manage office inventory, supplies, mail, filing systems, and document organization
• Assist with scheduling, logistics, onboarding coordination, and administrative setup
• Coordinate internal company communications, announcements, updates, and office initiatives
• Assist with planning and coordination of company events and team activities
• Coordinate updates to marketing materials, listings, signage, and customer-facing documents
• Maintain image libraries, floor plans, shared marketing assets, and campaign documentation
• Assist with website listing updates and digital or printed material revisions
• Communicate and coordinate with outsourced marketing vendors and partners
• Gather, organize, and maintain marketing reports, analytics, and performance information
• Assist with photography coordination, signage, vendor scheduling, and asset management
• Support document updates, workflow execution, vendor compliance, licensing, certifications, and company process coordination
• Collaborate with sales, design, purchasing, drafting, production, and administrative teams as needed

Qualifications:

• Strong organizational and multitasking skills
• High attention to detail and strong follow-through
• Excellent communication and coordination abilities
• Ability to manage repeatable tasks consistently and accurately
• Proficiency with administrative systems, document management, and digital organization tools
• Experience with Canva preferred
• Positive, adaptable, and team-oriented mindset
• Comfortable working in a fast-paced environment
• Willingness to support multiple departments and take initiative where needed

Pay and Benefits:

• Full-Time. W-2 Employment
• Salary range: $60,000-$65,000
• Health benefits included
• Retirement plan included
• Opportunity to support a growing company in a collaborative, team-focused environment

Why Vertical Builders:

At Vertical Builders, you will be part of a growing company where your organization, follow-through, and coordination skills will make a real impact. This role is a great fit for someone who enjoys being the person others can count on to keep details moving and projects organized. You will work closely with leadership and multiple departments, supporting both internal operations and customer-facing materials. If you are proactive, detail-oriented, and excited to grow with a team that values hard work, collaboration, and continuous improvement, Vertical Builders could be the right place for you.

Vertical Builders is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Vertical Builders encourages applications from qualified candidates of all backgrounds and experiences.