What are the responsibilities and job description for the Mandarin Speaking Warehouse Office Administrator/Bookkeeper position at Vertex Hospitality Group?
Vertex/Corigo is seeking a detail-oriented and highly organized Mandarin speakingWarehouse Office Administrator/Bookkeeper to support our warehouse operations and maintain accurate financial records. This dual-role position requires a balance of administrative efficiency and bookkeeping precision. The ideal candidate will ensure smooth office operations within the warehouse while managing financial tasks such as invoicing, payroll, and inventory tracking.
Reporting to: Warehouse Operations Manager
Duties & Responsibilities
- Manage daily office operations within the warehouse, including answering phones, responding to emails, and handling correspondence
- Maintain and organize office files, documents, and records in accordance with company policies.
- Schedule and coordinate meetings and appointments for warehouse staff.
- Oversee office supply inventory and place orders as needed to ensure the office is well-stocked.
- Maintain accurate financial records, including accounts payable and receivable, general ledger, and payroll processing.
- Prepare and issue invoices to clients, follow up on outstanding payments, and manage collections.
- Reconcile bank statements and credit card transactions on a monthly basis.
- Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Ensure compliance with financial regulations and internal controls.
- Serve as a point of contact for customers and vendors regarding orders, deliveries, and payments.
- Assist in addressing customer inquiries and resolving issues related to billing, shipping, and product availability.
- Performs other duties as assigned.
Qualifications:
- High school diploma or equivalent; associate or bachelor's degree in accounting, business administration, or a related field is preferred.
- Proven experience in office administration and bookkeeping, preferably in a warehouse or logistics environment.
- Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational and multitasking skills with excellent attention to detail.
- Ability to work independently and manage multiple tasks with minimal supervision.
- Excellent communication and interpersonal skills, with a customer-service-oriented mindset.
- Familiarity with inventory management systems and procedures is a plus.
- Ability to sit for extended periods and perform repetitive tasks.
- Occasionally lift and move office supplies and documents up to 25 pounds.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
Salary : $40,000 - $60,000