Payroll Specialist

Be the one who makes a difference!

At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us.

Position Overview

The Payroll Specialist is responsible for the timely processing of the semi-monthly payroll of 1500 employees for hourly and salaried employees of Vertex Education and Legacy Traditional Schools. This position will work with other internal departments and other Payroll team members to maintain payroll compliance with applicable laws, regulations and company policies. The Payroll Specialist will have working knowledge of time clock systems, voluntary payroll deductions, federal/state taxation, quarter/year-end processing which includes W2 and W2C processing.

Essential Functions

• Process semi-monthly payroll for hourly and salaried employees.     
• Maintain email inbox for Payroll and respond to inquiries promptly and courteously to inquiries from management and employees.
• Review and calculate pay for status changes, new hires, transfers and promotions.
• Calculate terminated employee final pay following the appropriate state laws and regulations.
• Review transaction entries and requests to ensure proper approvals are submitted and processed.
• Resolve issues or discrepancies with payroll data.
• Troubleshoot and problem-solve employee payroll issues or concerns.
• Make necessary entries or uploads to payroll data, which includes adjustments, incentives, additional hours, etc. after appropriate approvals and documentation is received.
• Run time clock reports for approvals and edit system if required.
• Maintain time keeping system employee changes and create data files for imports.
• Review and verify discrepancies and coordinate error resolution with internal departments.
• Prepare off-cycle payrolls and manual checks as needed.
• Provide payroll reports for HR, operations, accounting or other departments as requested.
• Manage paycheck and W2 distribution.
• Work on other tasks and special projects as assigned.
  
  

Qualification Requirements

Education, Certifications & Experience

• 2 years of recent payroll experience required.
• Prior experience with time and attendance system.
• Prior garnishment experience a plus.
• Excellent data entry skills with high attention to detail and accuracy.
• Prior experience in ADP Workforce Now a plus.
• Intermediate Excel skills.
  
  

Behavioral Competencies

• Excellent customer service while handling matters in a professional and courteous manner.
• Strong attention to detail, problem solving and analytical skills.     
• Ability to handle confidential and sensitive information in a professional manner.
• Excellent verbal and written communication skills.
• Ability to successfully manage multiple priorities simultaneously while meeting deadlines.
  
  

BACKGROUND CHECKS

• The incumbent in this position will be required to pass a criminal history background check.
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.
  
  

Physical Requirements

• Travel between campuses is required from time to time.
• This position requires the need to lift objects (up to 25 pounds) on occasion.
• This position may require sitting for long periods at times, talking on the phone, standing, kneeling, stooping and long periods of concentration.
• Local and instate travel required.
  
  

Be excited to be a part of our team and grow your career with us!

Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.

• Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.
• Be supported in your work by caring leaders and team members who want you to succeed.
• Be empowered to make a difference and climb higher and reach farther to change lives through education.
• Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.
• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.
• Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.
  
  

Be the one who makes a difference!

With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together. Apply Today!