What are the responsibilities and job description for the Accounting Specialist position at Versa Pak?
The Accounting Specialist is responsible for daily customer invoicing, timely application of customer payments, weekly payroll processing, and support for benefits-related administration to help ensure accurate records, regulatory compliance, and efficient financial operations.
General Responsibilities:
- Generate invoices and make sure that the invoice reaches the customer.
- Document payment and issue credit in the event of a returned product.
- Maintain accounts receivable records
- Collections
- Processing payroll
- Maintain accurate records of rebates and commissions.
Job Tasks:
- Create invoices in ERP and QuickBooks.
- Email invoices to customers each morning.
- Receive payments and apply discounts for invoices.
- Ensure timely processing of invoices to optimize cash flow.
- Deposit payments into bank.
- Verify validity of account discrepancies and resolve any discrepancies.
- Oversee the approval and denial of credit. Set up new customer accounts.
- Issue credit for returned products.
- Track Rebates and balance at the end of each month.
- Figure commissions for all salesmen each month.
- Run and analyze month end reports.
- Track use tax and prepare tax payments
- Track monthly buying group activity and shipping costs per check payment
- Interact with customers to collect payments.
- Monitor accounts to ensure payments are up to date.
- Protect organization’s value by keeping information confidential.
- Various year end reporting requirements
Knowledge and Skills:
- Good computer skills, familiar with computer-based booking practices, and capable of using programs such as QuickBooks, Netsuite, and Microsoft products.
- Organized and has the ability to multitask.
- Good time management skills and able to meet deadlines.
- Able to interact with employees, customers and vendors in a professional manner.
- Able to communicate effectively verbally and in writing.
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving skills
- Knowledge of sales and use tax requirements, payroll tax reporting, and basic tax compliance processes, including preparing and reconciling tax-related records and payments.
- Experience supporting tax documentation, maintaining accurate financial records for audit readiness, and assisting with monthly, quarterly, and year-end tax-related reporting requirements.