What are the responsibilities and job description for the Office Administrator position at Vernovis?
Job Title: Office Administrator
Location: Cincinnati OH (Onsite)
Who We Are:
Vernovis is a Total Talent Solutions company that specializes in Technology, Cybersecurity, Finance & Accounting functions. At Vernovis, we help these professionals achieve their career goals, matching them with innovative projects and dynamic direct hire opportunities in Ohio and across the Midwest.
Come join us:
Vernovis is looking for an Office Administrator who will be responsible for providing administrative, organizational, and operational support to our clients’ Finance and Executive Leadership team. This role serves as the central point of coordination for daily office operations, ensuring efficient workflows, accurate documentation, and excellent internal and external communication. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.
What You'll Do:
Executive Support
Vernovis offers Health, Dental, Vision, Voluntary Short & Long -Term Disability, Voluntary Life Insurance, and 401K.
Vernovis does not accept inquiries from Corp to Corp recruiting companies. Applicants must be currently authorized to work in the United States on a full-time basis and not violate any immigration or discrimination laws.
Vernovis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://vernovis.com/privacy-policy-2/.
Location: Cincinnati OH (Onsite)
Who We Are:
Vernovis is a Total Talent Solutions company that specializes in Technology, Cybersecurity, Finance & Accounting functions. At Vernovis, we help these professionals achieve their career goals, matching them with innovative projects and dynamic direct hire opportunities in Ohio and across the Midwest.
Come join us:
Vernovis is looking for an Office Administrator who will be responsible for providing administrative, organizational, and operational support to our clients’ Finance and Executive Leadership team. This role serves as the central point of coordination for daily office operations, ensuring efficient workflows, accurate documentation, and excellent internal and external communication. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.
What You'll Do:
Executive Support
- Coordinate executive meetings and event logistics.
- Prepare agendas, meeting minutes, and follow-up communications.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and executive requests as needed.
- Assist with accounts payable and accounts receivable processes.
- Prepare invoices, purchase orders, expense reports, and payment documentation.
- Reconcile credit card statements and other financial records, as assigned.
- Maintain vendor files and assist with vendor communications.
- Support month-end and year-end accounting activities.
- Ensure financial documents are complete, accurate, and filed appropriately.
- Answer and direct incoming phone calls, emails, and visitors professionally.
- Provide administrative assistance to the Accounting Manager and Executive Vice President
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare reports, presentations, correspondence, and meeting materials.
- Maintain organized electronic and physical filing systems.
- Serve as the primary point of contact for general office communications.
- Foster a professional, organized, and welcoming office environment.
- Coordinate employee recognition events, meetings, and company functions.
- Ensure compliance with company policies and administrative procedures.
- Maintain office supplies, equipment, and inventory.
- Coordinate facility maintenance and service vendors.
- Help develop and maintain office procedures and documentation.
- Track and follow up on action items and deadlines.
- 5 years of administrative or office management experience.
- Experience supporting accounting or finance functions is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with accounting software (such as QuickBooks or other ERP systems) is a plus.
- Excellent written and verbal communication skills.
- Strong organizational, time management, and multitasking abilities.
- High level of accuracy, attention to detail, and confidentiality.
- Ability to work independently while collaborating effectively with multiple departments.
- Strong organizational, communication, and multitasking skills with exceptional attention to detail, sound judgment, confidentiality, and the ability to adapt, solve problems, and collaborate effectively while delivering outstanding internal and external customer service.
- Associate’s degree in business administration or accounting preferred but not required. Comparable work experience will be considered.
Vernovis offers Health, Dental, Vision, Voluntary Short & Long -Term Disability, Voluntary Life Insurance, and 401K.
Vernovis does not accept inquiries from Corp to Corp recruiting companies. Applicants must be currently authorized to work in the United States on a full-time basis and not violate any immigration or discrimination laws.
Vernovis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://vernovis.com/privacy-policy-2/.