Operations Coordinator

Vernon Walden Incorporated is a well-established B2B ingredient supplier that has been in business for 29 years. As we continue to grow, we are also preparing to launch a sister company focused on direct-to-consumer sales.

This is a full-time, on-site role for an Operations Coordinator. The majority of this position will focus on operations, documentation, order coordination, recordkeeping, and general administrative support for our established B2B business.

The role will also include structured support for our online presence and upcoming direct-to-consumer sister company, including uploading blog posts, updating product content, assisting with website information, and coordinating with our outside SEO/web firm when needed.

The ideal candidate is dependable, organized, comfortable with repetitive detail-heavy tasks, and able to manage information accurately across systems, spreadsheets, and internal documents. This is a great opportunity for a recent graduate or early-career professional looking to gain hands-on experience in business operations, logistics coordination, administration, and digital commerce support.

Key Responsibilities

• Prepare and manage shipment release documentation
• Coordinate order details, including carrier information, lot counts, and related shipment data
• Maintain accurate records, filing systems, and internal documentation
• Support daily administrative and operational workflows
• Enter, update, and organize information in spreadsheets, systems, and internal records
• Communicate with internal team members, vendors, carriers, and external partners as needed
• Assist with follow-ups, task tracking, and general office coordination
• Upload and format blog posts using established templates
• Update product information and website content as needed
• Support basic content and product updates for the company’s direct-to-consumer sister company
• Coordinate with the company’s SEO/web firm for basic website updates and support requests

Qualifications

• Highly organized with strong attention to detail
• Comfortable with repetitive, documentation-heavy, and process-driven work
• Strong written and verbal communication skills
• Proficiency with Microsoft Excel, spreadsheets, data entry, and general office systems
• Ability to manage multiple tasks and meet deadlines
• Dependable, professional, and comfortable working in an on-site office environment
• Basic familiarity with website platforms, CMS tools, or e-commerce systems is helpful but not required
• Willingness to learn new systems and follow established procedures
• Experience as an administrative assistant, operations assistant, office coordinator, e-commerce support associate, or similar role is a plus
• Bachelor’s degree in Business, Communications, Marketing, Digital Media, Operations, Supply Chain, Food Science, or a related field is helpful but not required

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Prescription drug insurance

Work Location: In person

Salary : $45,000 - $50,000