Human Resources Coordinator

Description

Human Resources Coordinator

Full-time, non-exempt, 37.5 hours/week

$23-27/hour

On-Campus

Reports to: HR Business Partner

VLGS Benefits and PTO include: 

- Full benefits (medical, dental, vision, etc.). 

- 403b including 4% employer contribution.

- 2 weeks of paid vacation in addition to paid personal and sick days. 

- 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks. 

- Employee Assistance Program.

- VLGS course participation with tuition assistance.

- Flexible schedule potential. 

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. 

Position Overview:

The Human Resources Coordinator provides essential administrative and operational support to the HR team, ensuring efficient and accurate execution of day-to-day, as well as long-term HR functions and projects at Vermont Law and Graduate School. This position is responsible for maintaining employee records, supporting HRIS data accuracy, coordinating HR documentation, and serving as the first point of contact for the HR office. Working closely with the HR Generalist, HR Business Partner, and VP for People and Operations, this role supports a variety of HR projects, compliance and documentation processes, and employee engagement initiatives.
 

Key Duties and Responsibilities:

Administrative Support

• Provide administrative and project support to the HR Generalist, HR Business Partner, and VP for People and Operations, as assigned.
• Assist with HR projects, initiatives, and events, as directed.
• Manage the HR department’s email inbox by responding to inquiries or directing them to the appropriate HR team member.
• Serve as the first point of contact for employees and visitors to the HR office, providing courteous and professional assistance.
• Maintain an organized HR office environment, order any office supplies, manage other office space needs.
• Maintain an updated calendar/list of all HR happenings, including but not limited to; events, employee changes, new hires and terminations, deadlines, and projects. Send as a “weekly updates” email to all HR staff and other departments, as appropriate.

Employee Records and Documentation

• Maintain and organize employee personnel files, ensuring accuracy and confidentiality.
• File and manage sensitive employee documents, including contracts, forms, candidate applications, employee status changes, employee benefits information, correspondence, and all other documentation and recordkeeping.
• Conduct routine audits of employee data and documentation within the HRIS (Paylocity) to ensure compliance and data integrity.
• Provide the Business Office with employee documentation and updates as requested.
• Assist employees by supporting employment verification requests, completing Public Service Loan Forgiveness forms, and other documentation requests requiring HR verification.

HRIS and Compliance Support

• Support HR data entry and record maintenance within Paylocity, including updates to employee information and reporting needs.
• Support the HR Generalist with I-9 employment eligibility verification for employees and work-study students, ensuring compliance with federal requirements, as directed.
• Help monitor compliance with organizational policies and regulatory standards as directed. 

Committee and Project Assistance

• Provide administrative support for HR-related projects, communications, and initiatives across departments, as assigned.
• Participate in, and provide support for VLGS Committees such as the Safety, Activities and Wellness Committees. 

Other Responsibilities

• Support onboarding, offboarding, scheduling, events, and other projects as needed.
• Perform other duties and projects as assigned.

Requirements

Required Education, Skills, and Experience:

Education:

• Associate’s degree in a related field, or equivalent combination of education and relevant experience.

Experience:

• One to three years of administrative or HR-related support experience required; prior experience in higher education or a similar organizational setting preferred.
• Experience working with HR information systems (HRIS) desired.

Skills and Competencies:

• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfort learning new software tools.
• Demonstrated ability to manage multiple priorities and deadlines.
• Strong interpersonal skills and a customer service–oriented approach.
• Ability to work independently and collaboratively within a team environment.
• Commitment to fostering an inclusive, respectful, and supportive workplace culture.

Preferred Qualifications:

• Experience working in a Human Resources office or directly supporting payroll functions.
• Familiarity with HR practices and compliance requirements, including recordkeeping and employment verification (I-9).
• Knowledge of HRIS platforms and reporting tools.
• Demonstrated interest in developing a career within Human Resources or higher education administration preferred.

Other Details:

• Ability to prioritize multiple tasks and deadlines and reorganize under pressure.
• Ability to work independently and collaboratively within a team.
• Repetitive motion (keyboard, mouse, etc.) 
• Must be able to work legally within the United States without sponsorship. 
• Ability to perform all essential functions of the job with or without basic accommodations. 

Application Requirements:

Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to Christine Moyer, cmoyer@vermontlaw.edu.

As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at jobs@vermontlaw.edu. Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.

PM20

Salary : $23 - $27