Stewardship Coordinator

General Description

The Vermont Historical Society, a 501(c)(3) non-profit, seeks a Stewardship Coordinator to assist with membership, fundraising, and office management. The Stewardship Coordinator supports the mission of the Vermont Historical Society through the stewardship of members and volunteers and the handling of day-to-day operations of the organization. The Stewardship Coordinator will perform a variety of specialized recordkeeping and reporting tasks related to membership, annual fundraising campaign, planned giving, special events, and general office management. This position serves as VHS’s first point of contact for community inquiries, responding as appropriate via phone and written correspondence.

This is an exempt, full-time, permanent position reporting to the Director of Stewardship and Public Relations with a salary equivalent to Vermont State Pay Grade 20 ($48,422) with full benefits, including defined-benefit pension. Associate’s degree or equivalent training with at least two years’ clerical/administrative/technical experience. Bachelor’s degree preferred. Knowledge of database management preferred. 

See the full description here: https://vermonthistory.org/client_media/files/About/Stewardship Coordinator post.pdf

Primary Responsibilities

• Maintain primary data entry and updates in donor database.
• Process donation and membership payments and produce acknowledgement letters.
• Coordinate and grow the membership program through timely membership renewal appeals and outreach.
• Maintain regular communication with membership.
• Coordinate membership and volunteer events.
• Coordinate and carry out bulk and special mailings.
• Organize and maintain paper and electronic constituent files.
• Assist with arrangements for stewardship-related special events.
• Ensure security, integrity, and confidentiality of data.
• Manage front office reception, and general and volunteer inquiries.
• Monitor and maintain office supplies inventory and equipment.
• Prepare weekly deposit.
• Provide administrative support to Executive Director and Board of Trustees.
• Oversee rental of the Community Room.
• Other associated duties.

Relationships

The Stewardship Coordinator reports to the Director of Stewardship & Public Relations, and works closely with other VHS staff, especially Executive Director, Finance/Operations, and Public Relations & Guest Services Coordinator, as well as volunteers.

Environmental Factors

• Travel may be required at times to which a private means of transportation must be available.
• There may be a need for occasional weekend and/or evening work.
• Certain projects will require heavy workload and tight deadlines.

Required Qualifications & Experience

• Associates degree in business or other appropriate discipline, plus two years of relevant clerical/administrative/technical experience, or a combination of education and experience from which comparable knowledge and skills are acquired. Bachelor’s degree preferred.
• Knowledge of database management is preferred.
• Broad base of general technical knowledge and skills related to organizing and maintaining moderately complex filing and records systems, both manual and computerized. Directly related experience with mailing list databases desirable.
• Good basic reading, writing, math, and analytical skills.
• Good general office skills, including typing/word processing and office machine operation such as printers and copiers. • Ability to train and direct the activities of volunteers.
• Ability to work cooperatively with VHS staff and various outside individuals/organizations.
• Ability to professionally represent VHS’s mission, goals, and programs.