What are the responsibilities and job description for the Admin Assistant position at Verition Group LLC?
Company Overview:
Verition Fund Management LLC ("Verition") is a multi-strategy, multi-manager hedge fund founded in 2008. Verition focuses on global investment strategies including Credit, Fixed Income & Macro, Convertible & Volatility Arbitrage, Event-Driven, Equity Long/Short & Capital Markets, and Quantitative Strategies.
Job Title: Admin Assistant
Location: 555 Mission St, San Francisco
Work hours: Mon through Fri; 40 hours per week, 7:30am-3:30pm
Reports to: Executive Assistant for Equities
Desired Years of Experience: 0-3 years
Desired Education: BS/BA or equivalent required.
Job Summary:
The Administrative Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness.
Duties/Responsibilities:
- Greet guests in the office and on the phone and making them feel welcome.
- Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering.
- Schedule meetings and assist with video conferencing needs in the office.
- Point person for the building maintenance, mailing, shipping, supplies, equipment, bills, and errands.
- Schedule vendors for maintenance and repairs.
- Maintain inventory of office supplies and order as needed.
- Stock pantry/kitchen with all necessary supplies and ensure all items are consistently replenished.
- Partner with Equities EA to maintain and communicate office updates as necessary.
- Book travel and process expense reports for all of Equities investment teams.
- Travel- Guest passes
- Schedule meetings
- Book desk/office
- Plan and execute office events - happy hours, holiday parties, catered lunches, birthday celebrations etc.