Administrative Specialist (Energy Modeling)

Job Summary

Veritas QA, LLC is a Central Texas based Construction and Energy Consulting firm seeking a highly organized and detail-oriented Administrative Specialist to support our growing Energy Compliance Team. This role is ideal for a motivated professional with prior experience in construction or real estate who thrives in a fast-paced, deadline-driven environment.

The successful candidate will be proactive, dependable, and capable of managing multiple projects simultaneously while anticipating team needs. A positive, solutions-oriented mindset and the ability to work independently with minimal supervision are essential.

Key Responsibilities

• Provide administrative and clerical support to the Energy Compliance Team
• Perform residential energy plan reviews and assist with compliance documentation
• Complete energy and utility modeling for residential construction projects
• Coordinate and participate in internal Energy and Management Team meetings
• Ensure timely submission of reports, applications, and required data entry
• Maintain accurate records while handling sensitive and confidential information
• Support team collaboration and promote a professional, positive company image
• Perform additional duties as assigned by the supervisor

Education and Experience

• High school diploma or equivalent required; some college coursework preferred
• Minimum of 3–5 years of administrative support experience with demonstrated reliability
• Prior experience supporting construction, residential trades, engineering, or real estate operations strongly preferred

Skills and Qualifications

• Strong organizational skills with exceptional attention to detail
• Proactive, self-motivated approach to work and problem-solving
• Ability to manage multiple priorities, meet deadlines, and adapt to changing demands
• Excellent written and verbal communication skills using clear, professional English
• Strong customer service mindset and collaborative team attitude
• Proficiency with Microsoft Word, Excel, Outlook, and general office software
• Ability to maintain confidentiality and exercise sound judgment
• Willingness to learn new systems, processes, and industry requirements

Compensation and Benefits

• Competitive compensation based on experience
• Benefits package available

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person