What are the responsibilities and job description for the 5938 - Documentation Specialist / Project Administrator position at veristainc?
Description
Verista’s 500 experts team up with the world’s most recognizable brands in the life science industry to solve their business needs. The nature of our business is to empower growth and innovation within the scientific community and to help researchers, organizations, and companies solve some of the world’s most pressing healthcare challenges. Verista provides innovative solutions and services that empower informed decision-making and are the result of our significant investment in our people and our capabilities.
Our ability to grow is driven by world-class people who thrive in a team environment and share our mission to enable life sciences clients to improve lives. Our talented and dedicated professionals are committed to making an impact every day.
Company Culture Guidelines & Values:
- We empower and support our colleagues
- We commit to client success at every turn
- We have the courage to do the right thing
- We encourage an inclusive environment where our colleagues feel respected, engaged, and challenged.
- We constantly acquire new skills and learn from our experiences to enhance our collective expertise
Entry-level administrative, documentation support for working team, support activities of Business Analyst and Project Manager.
Key Responsibilities:
- Maintain project tracking systems and update batch readiness tools
- Support administrative reporting and weekly metric submissions
- Collaborate with cross-functional teams to ensure documentation accuracy and alignment
- Anticipate and problem solve logistics and warehousing coordination
- Track material shipments and documentation for warehouse Goods Receipt
- Log manufacturing information in SAP
- Assist with deviation tracking and documentation closure follow-up
- Route GMP and manufacturing documents for approval using internal systems (e.g., Veeva Vault)
- Manage the lifecycle of controlled documents, ensuring up-to-date status and compliance
- Track document effectiveness and maintain metadata in appropriate systems
- Support the creation of reports, charts, and visual aids for communication
Minimum Qualifications:
- Minimum Education: Bachelor’s degree
- Preferred Education: BS in Professional Writing, Science, Engineering, Pharmacy, Pharmaceutical Sciences, Business or related field
- Exceptional attention to detail and organizational skills
- Clear and professional communication skills
- Experience with document management and tracking systems
- Capable of multitasking and prioritizing independently
- Comfortable in fast-paced environments with frequent changes
- Foundational project coordination or administrative experience
- Onsite job requirement in Indianapolis, IN
Preferred Qualifications:
- Experience with GMP documentation processes
- Familiarity with Veeva Vault and document lifecycle systems
- Exposure to SAP, TrackWise, and Ariba platforms
- Working knowledge of Microsoft Teams and other collaborative tools
- Understanding of database structures and document control workflows
For US geography, the salary range for this position is shown below. The actual salary is dependent upon a variety of job-related factors such as professional background, training, work experience, location, business needs, market demand, and competitive market practice. Therefore, in some circumstances, the actual salary could fall outside of this expected range. This salary range is subject to change and may be modified in the future.
*Verista is an equal opportunity employer.
National (US) Range
$56,980 - $67,205 USD
Benefits
Why Choose Verista?
- High growth potential and fast-paced organization with a people-focused culture
- Competitive pay plus performance-based incentive programs
- Company-paid Life, Short-Term, and Long-Term Disability Insurance.
- Medical, Dental & Vision insurances
- FSA, DCARE, Commuter Benefits
- Supplemental Life, Hospital, Critical Illness and Legal Insurance
- Health Savings Account
- 401(k) Retirement Plan (Employer Matching benefit)
- Paid Time Off (Rollover Option) and Holidays
- As Needed Sick Time
- Tuition Reimbursement
- Team Social Activities (We have fun!)
- Employee Recognition
- Employee Referral Program
- Paid Parental Leave and Bereavement
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For more information about our company, please visit us at Verista.com