Construction Project Coordinator

Job Title: Construction Project Coordinator

Location: Hybrid (based out of New York City)

Department: Multiple Divisions

Salary: $70,000–$80,000 annually

Summary:

Our client is seeking a highly organized and resourceful Construction Project Coordinator to provide dedicated support to multiple executives across various business units. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and can effectively manage competing priorities while supporting several senior leaders simultaneously.

Responsibilities:

• Provide comprehensive administrative support to multiple executives while balancing competing priorities and deadlines.
• Manage complex, ever-changing calendars, coordinating meetings, appointments, and conference calls.
• Serve as a primary point of contact for internal and external communications on behalf of supported executives.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare, format, and proofread correspondence, presentations, reports, and other business documents.
• Organize and maintain confidential files, records, and documentation.
• Assist with meeting preparation, including agendas, materials, meeting minutes, and follow-up on action items.
• Coordinate executive meetings, office events, and other business functions.
• Anticipate executive needs and proactively manage schedules and shifting priorities.
• Draft and edit professional business correspondence with exceptional attention to detail.
• Prepare briefing materials and presentations for executive meetings.
• Maintain strict confidentiality regarding sensitive business information.
• Facilitate communication across departments on behalf of executives.
• Track project milestones and ensure action items are completed in a timely manner.
• Support special projects and additional administrative initiatives as assigned.

Qualifications:

• 4 years of experience supporting senior leaders or executives required.
• Exceptional organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Strong multitasking abilities and the ability to adapt in a fast-paced environment.
• Professional demeanor with outstanding interpersonal skills.