What are the responsibilities and job description for the Project Coordinator position at Vericon Construction?
Position Objectives and Responsibilities
- Assist all PM’s and APM’s with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.)
- Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI’s
- Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance)
- Process subcontractors/purchase orders and send out with all attachments and billing instructions
- Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed
- Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO’s, COR’s, etc.)
- Assist Project Managers in maintaining project-specific spreadsheets and logs
- Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team
- Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing
- Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.)
- Assist estimating with making calls to subs for bids
- Maintain job specific network drive folders, including but not limited to emails, contracts, RFI’s, photos, daily reports, change orders, change order requests, etc.
- Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc.
- Assist with compiling meeting minutes on certain projects
- Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township)
- Order drawings for project super, PM, or APM
- Order materials, supplies, and equipment for projects when necessary
- Process safety documents for clients/project (varies from project to project)
- Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.)
- Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes)
- Additional tasks as given by PM/APM as needed