What are the responsibilities and job description for the Administrative Assistant - Student Attendance/Office Assistant position at Vergennes Union High School?
Addison Northwest School District is seeking an Administrative Assistant to support school administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/ clerical and administrative functions for the principals, faculty, and staff of the Vergennes Union Middle & High School. Duties include maintaining accurate attendance records; meeting district, state, and federal requirements relating to attendance processes including parent notification; general customer service skills; and substitute coordination.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Monitor and maintain all aspects of student attendance.
- Receive calls/emails from parents/guardians regarding students who will be absent or tardy; contact parents/guardians to verify and/or report absences
- Maintain attendance files of written excuses
- Compiles and submits a variety of daily, weekly, monthly, and year-end reports and correspondence as required
- Prepare monthly enrollment reports as assigned, initiate truancy notices to administration
- Comply with all record keeping and privacy rules. Understand and implement laws and guidelines regarding attendance and truancy General Office Administrative Support Duties:
- Perform main school reception functions, answer phones and greet visitors, screen calls and visitors to determine the nature of request
- Sort and distribute incoming mail; prepare outgoing mail as needed; check-in packages against purchase orders and distribute
- Provide general clerical and administrative support to school administrators, faculty and staff as requested
- Coordinate daily substitute coverage for teacher/staff vacancies using the ReadySub system. Procure substitutes as necessary when vacancies remain unfilled through the electronic substitute calling system
- Serves as a backup to the Principal’s Administrative Assistant
- Perform other school-related tasks as assigned by the Principal or other designated staff