Document Control Specialist

For nearly three decades, Verdure Sciences has been pioneering botanical ingredient excellence. From our sustainable sourcing partnerships in India to our branded ingredients like Longvida® Curcumin and Pomella® Pomegranate, we're trusted by global brands who rely on our commitment to botanical integrity.

Working alongside our close-knit, family-owned team, you'll assist in championing botanical integrity across our vertically integrated operations, working closely with our internal cross-functional teams and manufacturing partners to help to shape the future of botanical quality standards.

As we continue scaling our impact across international markets, we're seeking an exceptional Document Control Specialist to join our Indiana-based team:

We are seeking a detail-oriented and organized Document Control Specialist to manage and maintain controlled documentation in support of our Quality Management System (QMS). This role will also be responsible for drafting Standard Operating Procedures (SOPs) based on current practices and leading the implementation of an Electronic Document Management System (EDMS). The position ensures compliance with internal procedures, regulatory requirements, and industry standards while supporting cross-functional teams in maintaining documentation accuracy, accessibility, and lifecycle management.

Responsibilities

• Maintain the document control system, including the creation, revision, approval, distribution and archival of controlled documents.
• Review documents for accuracy, completeness, and proper formatting prior to approval.
• Track document changes and maintain document revision history.
• Coordinate document review and approval workflows across departments.
• Manage the issuance, retrieval and reconciliation of controlled copies.
• Draft, revise, and standardize SOPs and forms based on existing processes and business practices.
• Lead and support the implementation of an Electronic Document Management System (EDMS), including system setup, migration of documents, and user training.
• Support customer, internal and external audits (e.g., NSF, USP, Organic, Non-GMO), including preparation of documentation and on-site support.
• Support management of technical documentation (e.g., specifications, COAs, allergen/GMO statements, third-party certifications).
• Train employees on document control procedures.
• Maintain quality records in accordance with retention policies.
• Contribute to the continuous improvement of QA processes and SOPs.
• Stay up to date with industry regulations and best practices related to botanical ingredients and dietary supplements.

Qualifications

• Bachelor’s degree in Life Sciences, Quality Assurance, or a related field.
• Minimum of 5 years of experience in Quality Assurance, preferably in the nutraceutical, food, or pharmaceutical industries, with strong understanding of GMPs and FDA guidelines.
• Experience with documentation management, and quality investigations (e.g., complaints, CAPAs, deviations).
• Experience drafting SOPs and translating operational practices into controlled documentation.
• Strong understanding of GMP (Good Manufacturing Practices) and relevant quality systems.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications

• Familiarity with dietary supplement or botanical extract regulations (e.g., FDA 21 CFR Part 111).
• Hands-on experience implementing or supporting an electronic document management system (EDMS).
• Previous experience working with suppliers and customers.
• Prior experience supporting audits and regulatory inspections.
• Willingness to travel occasionally (0–10%).

Key Competencies

• Strong technical writing and editing skills with a focus on clarity, consistency, and compliance
• Detail-oriented with a high level of accuracy
• Strong organizational and time management skills
• Ability to work independently and collaboratively
• Problem-solving mindset with a continuous improvement approach

Location & Schedule

• On-site
• Monday-Friday 8:30-5:30 (Flexible)
• Flexibility for a remote arrangement for strong candidates.