Administrative Assistant Office Manager

Position Overview

We are seeking a highly organized, proactive, and detail oriented Administrative Assistant/Office Manager to support daily operations and ensure our office functions effectively. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes initiative to improve functionality.

Key Responsibilities

·      Provide day-to-day support to leadership and team members

·      Manage calendars, schedule meetings, and coordinate appointments

·      Organize and maintain office inventory using accurate filing systems

·      Assist with basic bookkeeping tasks, expense tracking, and invoice processing

·      Liaise with vendors, service providers, and building management

·      Assist with logistics for conferences, workshops and team gatherings

·      Oversee daily office operations to ensure an efficient and organized workplace

·      Support onboarding of new employees

Qualifications & Skills

·      2-5 years of experience in an administrative, office management, or similar role

·      Strong organizational and multitasking skills with high attention to detail

·      Strong written and verbal communication skills

·      Proficiency in Microsoft Office, Word, Excel, and PowerPoint

·      Ability to work independently and use sound judgment

·      Strong problem-solving skills and proactive

·      Experience in bookkeeping is an asset

Preferred Attributes

·      Professional, reliable, and resourceful

·      Adaptable and comfortable in a dynamic, fast-paced environment

·      Strong interpersonal skills

·      High level of discretion and confidentiality

What We Offer

·      Competitive compensation based on experience level

·      Opportunities for growth and professional development

·      Benefits, including extended dental, health and vision