Temporary Administrative Assistant

Company Description

Venture X Naples is a sustainable luxury office space located in the heart of Naples, offering scenic views of the coastal skyline. With flexible, membership-based private offices, there are no leases or long-term contracts required. Members enjoy a variety of amenities including state-of-the-art meeting rooms, high-speed internet, centralized café and lounge areas, office equipment, and secure 24/7 keycard access. Venture X fosters collaboration and professional growth through its worldwide network and regular events, making it an ideal environment for modern professionals and businesses.

Role Description

This is a temporary, part-time, on-site role for an Administrative Assistant at Venture X Naples, located in Naples, FL. The role involves supporting day-to-day operations, ensuring smooth office functionality, and maintaining a high level of customer service.

Key Responsibilities

Front Desk Management:

·     Cover the front desk during the building’s set business hours and be an on-site point of contact.

·     Answer the front desk phone and relay messages to the Venture X Team as needed.

·     Greet members and guests with a warm and welcoming demeanor.

·     Ensure all visiting guests are in accordance with Venture X guest policy by ensuring all guests properly check-in at arrival.

·     Direct members and guests to conference rooms for their scheduled bookings.

·     Assist members with scheduling conference rooms as needed.

·     Learn the names of members and guests with the goal of building relationships in order to facilitate the sense of community Venture X is known for.

·     Anticipate member and guest needs before they arise using relevant information collected about members to enhance and personalize their experience.

·     Notify members of any food deliveries and couriers.

·     Answer any questions from members and guests related to the building including wayfinding, policies and procedures, community etiquette, etc.

You’re a good fit for this role if:

·     No member request is too big or too small for you to handle. You find yourself smiling when restocking the fridge and fixing the printer

·     You’re energized by meeting people and work well in a team because you like supporting and assisting to help a larger plan come together

·     You can create order out of chaos and are always planning ahead. You come up with solutions before anyone knows there is a problem

·     You’re resilient. You know the value of having a routine, but you’re ready for the bumps too

·     You’re willing to get your hands dirty and realize the behind the scenes work is not always glamorous

·     You always look to improve and make things more efficient because staying busy is your happy speed

Terms of Employment

Start Date: January 26, 2026

End Date: May 22nd, 2026

Hours: 10am – 3pm, Monday - Friday

Salary: $20/hr