What are the responsibilities and job description for the Attendance Technician position at Ventura Unified School District?
THE NEED
PROMOTIONAL & OPEN OPPORTUNITY
To fill a vacancy, 8 hours per day, bilingual required (Spanish), 215 days per year calendar at Balboa Middle School. The established list will remain in effect for six (6) months. Please read this job bulletin in its entirety for minimum qualifications, recruitment and testing information. If you are having difficulty applying on-line, you may contact the Applicant Support Line at (855) 524-5627, Monday through Friday from 6:00 am to 5:00 pm.
If you are having trouble attaching your documents to your application, you may contact Classified Human Resources Office at (805) 641-5000 x. 1170
THE POSITION
Below is a summary of the basic function of the position and scope of responsibilities. For a complete job description (classification specification), including a list of typical duties, and required skills, knowledge and abilities, please click here or visit the Classified Human Resources office. Classification specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under the direction of an assigned supervisor, perform accurate and technical attendance accounting and record-keeping for Adult Education; operate a computer and assigned software to enter and update attendance information; serve as a liaison between students, parents, staff and outside agencies regarding District attendance policies, procedures, rules and regulations.
THE CANDIDATE
Education And Experience
Any combination of education, training and experience equivalent to graduation from high school or equivalent and two years of clerical experience in an educational environment or closely related setting. Experience working with school district attendance policies and procedures is highly desirable.
THE DETAILS
Testing Information
The examination process may be comprised of multiple-choice exam, performance assessment, computer skills exam, or any combination of assessment appropriate to determine technical ability to perform the duties listed in the job description.
Applicants meeting the minimum qualifications for the position will be mailed/emailed an examination pass. Exam passes will not be sent until after the closing date for the position. A photo ID and the examination pass are required for admittance to the exam.
Step 1: Application Screening (pass/fail) Applications will be screened for minimum qualifications. Applications will be evaluated and ranked according to criteria that most closely meet the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application, including work experience and the supplemental questionnaire. If there are a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the performance examination.
Results of the screening will be emailed. Applicants who pass the screening portion of the examination process will be given further instructions. Notifications will not be sent until after the closing date for the position.
Step 2: Performance Exam (weighted 50%) tentatively scheduled for July 8, 2026. Applicants will may be required to work through exercises using Microsoft Office, Word and Excel, which simulate the tasks an Attendance Technician is expected to perform day-to-day. Applicants must pass the performance examination to move forward to the next step, (qualifications appraisal interview).
Step 3: Bilingual Exam (written and oral) tentatively scheduled for July 15, 2026; those that pass the written portion will then be invited to participate in the oral exam scheduled for directly after the written exam. Applicants must pass both portions of the bilingual examination to move forward to the next step, (Qualifications Appraisal Interview).
Step 4: Qualifications Appraisal Interview (weighted 50%) tentatively scheduled for July 22, 2026. All applicants must achieve a passing score in each part of the examination process to be placed on the eligibility list.
Additional Salary Information
New Hires – Initial Salary Placement
Education
The district has established criteria in place that recognizes the education and experience new employees bring to their role in supporting students and the services of the district. Upon approval of the Director of Classified Human Resources, a new employee may be provided with advanced step placement up to Step 5 based on the following criteria:
Longevity increments are offered based on years of service with the district: an additional 1.20% of base salary after completing 4 years of service, 4.10% at 9 years, 7.08% at 14 years, 10.15% at 19 years, 13.31% at 24 years, 16.46% at 29 years.
Promotional and/or transfer candidates will be placed at the appropriate step in accordance with established Personnel Commission Rules & Regulations.
Education Incentives
All active, regular classified employees are eligible for an education incentive if they possess a college degree which is related to their classification and is above and beyond the stated minimum qualifications for their classification.
AA/AS = 2.50%
BA/BS = 4.00%
MA/MS = 5.00%
Ed.D./Ph.D./JD = 6.00%
(Percentage increase on base salary, paid monthly)
Benefits
Please click the Benefits tab above or visit Classified Human Resources for a description of benefits offered.
To Apply
Applications may be filed online at: http://www.venturausd.org
and MUST be submitted by 11:59PM on the closing date indicated.
Completed applications (including any supplemental applications, proof of licenses or certifications, etc.) MUST be submitted by the above deadlines. Late applications will not be accepted for consideration.
Applications must be sufficiently complete and specific to fully indicate the experience and other qualifications of each applicant. A resume or additional attachments may be included with the application but may not be submitted in lieu of the required application packet. Falsification or omission of material facts is cause for rejection, removal from the eligibility list, or dismissal from employment.
Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. For appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations is required. Documentation on the need for accommodation must accompany your request.
GENERAL REQUIREMENTS (Upon Offer Of Employment)
The Governing Board is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board shall promote programs which ensure that discriminatory practices are eliminated in all district activities. (BP 0410)
HEALTH & WELFARE
Plan Choices Include
HOLIDAYS
Approximately 14 paid holidays per year.
VACATION
Vacation is earned based on assigned hours. (For example: a new employee working 8 hours/day, 12-months per year will earn one vacation day per month, up to a total of twelve (12) days of vacation per
year. Employees who work less than 12-months per year or less than 8 hours/day shall be entitled to a prorated share of vacation benefits as outlined in the collective bargaining agreement.) Vacation earned increases with years of service with the district.
SICK LEAVE
The district provides for 1 day of illness leave per month worked, with unlimited accumulation for unused days.
RETIREMENT
Public Employees Retirement System (CalPERS) and Social Security
01
PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.
Please Select The Highest Level Of Education You Have
If you have earned a degree, please indicate the area or major coursework you have in which you were awarded your degree. (If none, type N/A.)
04
What specific training or coursework have you completed, or certificates do you have that are related to the Attendance Technician (Bilingual Required) position? (If none, type N/A.)
05
Which of the following best describes your work experience with general clerical duties and experience involving public contact and record-keeping.
06
This position requires you to have the ability to read, write, and speak Spanish. Are you bilingual?
Describe your experience with clerical duties and recordkeeping in an educational environment or closely related setting. Please include the scope of your responsibilities, size of the organization in which you gained this experience, and years of experience in each of the areas. (If none, type N/A.)
08
Describe your work experience working with assigned software to enter and update data information. Please share any experience working with school district attendance policies and procedures. Include the scope of your responsibilities, types of data maintained, types of reports you compiled, data analysis experience, etc. (If none, type N/A.)
PROMOTIONAL & OPEN OPPORTUNITY
To fill a vacancy, 8 hours per day, bilingual required (Spanish), 215 days per year calendar at Balboa Middle School. The established list will remain in effect for six (6) months. Please read this job bulletin in its entirety for minimum qualifications, recruitment and testing information. If you are having difficulty applying on-line, you may contact the Applicant Support Line at (855) 524-5627, Monday through Friday from 6:00 am to 5:00 pm.
If you are having trouble attaching your documents to your application, you may contact Classified Human Resources Office at (805) 641-5000 x. 1170
THE POSITION
Below is a summary of the basic function of the position and scope of responsibilities. For a complete job description (classification specification), including a list of typical duties, and required skills, knowledge and abilities, please click here or visit the Classified Human Resources office. Classification specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under the direction of an assigned supervisor, perform accurate and technical attendance accounting and record-keeping for Adult Education; operate a computer and assigned software to enter and update attendance information; serve as a liaison between students, parents, staff and outside agencies regarding District attendance policies, procedures, rules and regulations.
THE CANDIDATE
Education And Experience
Any combination of education, training and experience equivalent to graduation from high school or equivalent and two years of clerical experience in an educational environment or closely related setting. Experience working with school district attendance policies and procedures is highly desirable.
THE DETAILS
Testing Information
The examination process may be comprised of multiple-choice exam, performance assessment, computer skills exam, or any combination of assessment appropriate to determine technical ability to perform the duties listed in the job description.
Applicants meeting the minimum qualifications for the position will be mailed/emailed an examination pass. Exam passes will not be sent until after the closing date for the position. A photo ID and the examination pass are required for admittance to the exam.
Step 1: Application Screening (pass/fail) Applications will be screened for minimum qualifications. Applications will be evaluated and ranked according to criteria that most closely meet the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application, including work experience and the supplemental questionnaire. If there are a high number of qualified applicants, a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the performance examination.
Results of the screening will be emailed. Applicants who pass the screening portion of the examination process will be given further instructions. Notifications will not be sent until after the closing date for the position.
Step 2: Performance Exam (weighted 50%) tentatively scheduled for July 8, 2026. Applicants will may be required to work through exercises using Microsoft Office, Word and Excel, which simulate the tasks an Attendance Technician is expected to perform day-to-day. Applicants must pass the performance examination to move forward to the next step, (qualifications appraisal interview).
Step 3: Bilingual Exam (written and oral) tentatively scheduled for July 15, 2026; those that pass the written portion will then be invited to participate in the oral exam scheduled for directly after the written exam. Applicants must pass both portions of the bilingual examination to move forward to the next step, (Qualifications Appraisal Interview).
Step 4: Qualifications Appraisal Interview (weighted 50%) tentatively scheduled for July 22, 2026. All applicants must achieve a passing score in each part of the examination process to be placed on the eligibility list.
Additional Salary Information
New Hires – Initial Salary Placement
Education
The district has established criteria in place that recognizes the education and experience new employees bring to their role in supporting students and the services of the district. Upon approval of the Director of Classified Human Resources, a new employee may be provided with advanced step placement up to Step 5 based on the following criteria:
- Additional qualifying experience beyond that required for entry into the class (limited to no more than one step for each two years of experience related to the classification)
- Additional education at the college level beyond the educational requirements established for entry into the class (limited to no more than one step for each two years of education related to the position)
Longevity increments are offered based on years of service with the district: an additional 1.20% of base salary after completing 4 years of service, 4.10% at 9 years, 7.08% at 14 years, 10.15% at 19 years, 13.31% at 24 years, 16.46% at 29 years.
Promotional and/or transfer candidates will be placed at the appropriate step in accordance with established Personnel Commission Rules & Regulations.
Education Incentives
All active, regular classified employees are eligible for an education incentive if they possess a college degree which is related to their classification and is above and beyond the stated minimum qualifications for their classification.
AA/AS = 2.50%
BA/BS = 4.00%
MA/MS = 5.00%
Ed.D./Ph.D./JD = 6.00%
(Percentage increase on base salary, paid monthly)
Benefits
Please click the Benefits tab above or visit Classified Human Resources for a description of benefits offered.
To Apply
Applications may be filed online at: http://www.venturausd.org
and MUST be submitted by 11:59PM on the closing date indicated.
Completed applications (including any supplemental applications, proof of licenses or certifications, etc.) MUST be submitted by the above deadlines. Late applications will not be accepted for consideration.
Applications must be sufficiently complete and specific to fully indicate the experience and other qualifications of each applicant. A resume or additional attachments may be included with the application but may not be submitted in lieu of the required application packet. Falsification or omission of material facts is cause for rejection, removal from the eligibility list, or dismissal from employment.
Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. For appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations is required. Documentation on the need for accommodation must accompany your request.
GENERAL REQUIREMENTS (Upon Offer Of Employment)
- Employment Verification: The Immigration Reform and Control Act requires that the district obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
- Individuals selected for employment are required to submit to a tuberculosis risk assessment, and, if risk factors are identified, would then be required to submit to a tuberculosis examination to determine freedom from tuberculosis.
- The district reserves the right to require a job-related physical examination and satisfactory results from such an exam.
- Fingerprinting: State law requires that all employees be fingerprinted. AB1610 prohibits employment until the Department of Justice completes its obligations regarding the arrest and conviction information, and from employing a person who has been convicted of a violent or serious felony, as defined.
- All candidates with a conviction record for offenses other than minor traffic violations must file a conviction record statement with their application. Such a conviction, or failure to report a record of convictions, may bar you from employment.
- Other: Eligibles will be required to provide a current DMV report and/or proof of auto insurance to the Classified Human Resources Department before being certified for a final selection interview for positions that require the employee to drive a district vehicle and/or hold a valid California driver's license.
The Governing Board is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board shall promote programs which ensure that discriminatory practices are eliminated in all district activities. (BP 0410)
HEALTH & WELFARE
Plan Choices Include
- Anthem CDHP PPO 90 with optional health savings account (HSA)
- Kaiser Permanente CDHP DHMO with optional health savings account (HSA)
- Anthem PPO Medical
- Kaiser Permanente HMO Medical
- Cash-in-Lieu option: Full-time employees (40 hours per week) who can prove they are covered by group medical coverage, may opt out of benefits to participate in Cash in Lieu at any time of the year (up to $5,000 per year, paid out in increments of $500 per month (September – June)
HOLIDAYS
Approximately 14 paid holidays per year.
VACATION
Vacation is earned based on assigned hours. (For example: a new employee working 8 hours/day, 12-months per year will earn one vacation day per month, up to a total of twelve (12) days of vacation per
year. Employees who work less than 12-months per year or less than 8 hours/day shall be entitled to a prorated share of vacation benefits as outlined in the collective bargaining agreement.) Vacation earned increases with years of service with the district.
SICK LEAVE
The district provides for 1 day of illness leave per month worked, with unlimited accumulation for unused days.
RETIREMENT
Public Employees Retirement System (CalPERS) and Social Security
01
PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.
- Yes, I acknowledge
- No, I do not acknowledge
Please Select The Highest Level Of Education You Have
- Master's Degree
- Bachelor's Degree
- Associate's Degree
- Some college or Certificate (s)
- High School Diploma or equivalent
- I do not have education equivalent to the 12th grade
If you have earned a degree, please indicate the area or major coursework you have in which you were awarded your degree. (If none, type N/A.)
04
What specific training or coursework have you completed, or certificates do you have that are related to the Attendance Technician (Bilingual Required) position? (If none, type N/A.)
05
Which of the following best describes your work experience with general clerical duties and experience involving public contact and record-keeping.
06
This position requires you to have the ability to read, write, and speak Spanish. Are you bilingual?
- Yes
- No
Describe your experience with clerical duties and recordkeeping in an educational environment or closely related setting. Please include the scope of your responsibilities, size of the organization in which you gained this experience, and years of experience in each of the areas. (If none, type N/A.)
08
Describe your work experience working with assigned software to enter and update data information. Please share any experience working with school district attendance policies and procedures. Include the scope of your responsibilities, types of data maintained, types of reports you compiled, data analysis experience, etc. (If none, type N/A.)
- Required Question
Salary : $5,000