What are the responsibilities and job description for the Design Project Coordinator I position at Venterra Realty?
Description
ROLE: Design Project Coordinator (Interior Design, Construction, FF&E, CapEx)
REPORTS TO: Designer Manager
LOCATION: Corporate Office in Houston / Hybrid
THE OPPORTUNITY
We are seeking a Design Project Coordinator with experience in interior design, construction project management, and FF&E procurement to support mainly multifamily renovation (CapEx) and some ground-up development projects. This role is responsible for end-to-end project coordination, acting as the key liaison between Design, Construction (GCS), Asset Management, vendors, and external partners. The ideal candidate will bring strong experience in project scheduling, budgeting, construction coordination, and procurement management. You will play a critical role in delivering on-time, on- budget, high-quality design and construction projects that enhance resident experience, leasing performance, and asset value, while supporting the company’s expansion into new development projects.
Key Job Responsibilities
Project Management & Coordination
Venterra Realty is a growing developer, owner, and operator of multifamily apartments with 90 mixed-use and multifamily communities across 22 major US cities. Over 50,000 people and more than 10,000 pets call Venterra "home"! The Venterra Team is focused on achieving excellence in serving its three major stakeholders: residents, employees, and investors. Venterra has enjoyed tremendous growth and financial success over its 24-year history. This success has been achieved through the exceptional commitment and dedication of Venterra's approximately 950 team members. Find out more about Venterra Realty and its award-winning company culture at Venterra.com .
We’re thrilled to be recognized as a leading workplace with numerous prestigious awards year after year!
US Awards
Venterra Realty is an equal opportunity employer. Accessibility accommodations are available on request for candidates taking part in all stages of the selection process.
Work Authorization Requirement: Applicants must be legally authorized to work in the United States at the time of application and throughout employment. The company does not provide visa sponsorship for this role.
ROLE: Design Project Coordinator (Interior Design, Construction, FF&E, CapEx)
REPORTS TO: Designer Manager
LOCATION: Corporate Office in Houston / Hybrid
THE OPPORTUNITY
We are seeking a Design Project Coordinator with experience in interior design, construction project management, and FF&E procurement to support mainly multifamily renovation (CapEx) and some ground-up development projects. This role is responsible for end-to-end project coordination, acting as the key liaison between Design, Construction (GCS), Asset Management, vendors, and external partners. The ideal candidate will bring strong experience in project scheduling, budgeting, construction coordination, and procurement management. You will play a critical role in delivering on-time, on- budget, high-quality design and construction projects that enhance resident experience, leasing performance, and asset value, while supporting the company’s expansion into new development projects.
Key Job Responsibilities
Project Management & Coordination
- Manage the full project lifecycle including planning, design coordination, procurement, construction administration, installation, and closeout
- Develop and maintain project schedules, timelines, budgets, and milestone tracking tools
- Coordinate cross-functional teams including Design, Construction, Operations, and Asset Management
- Collaborate with interior designers, architects, and engineers on schematic design, design development (DD), and construction documents (CDs)
- Support renovation planning, including feasibility studies, existing conditions assessments, and phased construction approaches
- Partner with construction teams and superintendents to ensure design intent is executed accurately in the field
- Assist with punch lists, issue resolution, and project closeout
- Lead FF&E procurement (Furniture, Fixtures & Equipment) and finish selections
- Manage purchase orders (POs) via Coupa and track all procurement activities
- Evaluate vendor bids, quotes, samples, and submittals
- Oversee logistics including manufacturing, shipping, delivery, and installation
- Monitor project budgets and CapEx spending, ensuring alignment with approved financials
- Prepare cost reports, change orders, and financial forecasts
- Identify cost-saving opportunities and value engineering initiatives
- Deliver monthly financial and project status reports
- Serve as the main point of contact for vendors, contractors, consultants, and internal stakeholders
- Build and manage vendor relationships and performance
- Provide executive-level reporting and project updates to leadership
- Bachelor’s degree in Interior Design, Architecture, Construction Management, or related field
- 2–5 years of experience in design project coordination, construction project management, or interior design project management ; Experience with renovations project coordination is required for this role
- Strong knowledge of FF&E procurement and vendor management , Construction processes, sequencing, and renovation planning , CapEx project management and budgeting
- Proficiency in project management and scheduling tools
- Advanced skills in AutoCAD, Microsoft Excel and Office Suite
- Experience with multifamily, commercial, or real estate development projects (renovation and ground-up) is an asset; Experience with Coupa (procurement software) , Bluebeam or Sketchup is preferred
- Strong communication, organization, and stakeholder management skills
- Ability to manage multiple projects simultaneously
- Detail-oriented with strong problem-solving and analytical skills
- Proactive, solutions-driven mindset
- Competitive Base Salary and performance bonus.
- A robust package of Health (Medical (PPO), Dental, Vision), 401k matching, paid vacation suite benefits and employer-paid Short & Long-Term Disability, among other things.
- Educational Assistance / Reimbursement to support your drive to learn.
- 8 paid hours per year of Volunteer Time Off to serve the organization(s) of your choice.
- Access to thousands of employee discounts with BenefitHub.
Venterra Realty is a growing developer, owner, and operator of multifamily apartments with 90 mixed-use and multifamily communities across 22 major US cities. Over 50,000 people and more than 10,000 pets call Venterra "home"! The Venterra Team is focused on achieving excellence in serving its three major stakeholders: residents, employees, and investors. Venterra has enjoyed tremendous growth and financial success over its 24-year history. This success has been achieved through the exceptional commitment and dedication of Venterra's approximately 950 team members. Find out more about Venterra Realty and its award-winning company culture at Venterra.com .
We’re thrilled to be recognized as a leading workplace with numerous prestigious awards year after year!
US Awards
- 2025 Best Workplaces in Real Estate™
- 2025 Best Medium Workplaces ™
- Fortune Best Workplaces in Texas™ List
- 2025 Best Workplaces™ for Professional Development
- 2025 Best Workplaces™ for Inclusion
- 2025 Best Workplaces™ for Mental Wellness 2025
- 2025 Best Workplaces™ in Canada
- 2025 Best Workplaces™ with Most Trusted Executive Team
- 2025 Best Workplaces ™ for Young Talent
- 2025 Best Workplaces™ in Real Estate & Property Development 2025
Venterra Realty is an equal opportunity employer. Accessibility accommodations are available on request for candidates taking part in all stages of the selection process.
Work Authorization Requirement: Applicants must be legally authorized to work in the United States at the time of application and throughout employment. The company does not provide visa sponsorship for this role.