What are the responsibilities and job description for the Accounts Payable / Accounts Receivable Specialist - Miami, FL position at Vensure Employer Solutions?
Position Overview
We are seeking a detail-oriented and organized Accounts Payable / Accounts Receivable Specialist with experience working for a general contractor or construction company. The ideal candidate understands construction accounting terminology, job cost processes, subcontractor/vendor management, and is comfortable working in a fast-paced environment.
This role requires someone who is a self-starter, highly organized, dependable, and able to manage multiple priorities while maintaining accuracy and professionalism.
Key Responsibilities
Accounts Payable
We are seeking a detail-oriented and organized Accounts Payable / Accounts Receivable Specialist with experience working for a general contractor or construction company. The ideal candidate understands construction accounting terminology, job cost processes, subcontractor/vendor management, and is comfortable working in a fast-paced environment.
This role requires someone who is a self-starter, highly organized, dependable, and able to manage multiple priorities while maintaining accuracy and professionalism.
Key Responsibilities
Accounts Payable
- Process vendor invoices, subcontractor payments, and purchase orders
- Verify invoices against contracts, job cost codes, and approvals
- Manage lien waivers, W-9s, and subcontractor documentation
- Prepare and process weekly check runs and ACH payments
- Maintain organized AP files and records
- Maintain Notice to Owner logs
- Prepare and submit customer invoices and progress billings
- Track receivables and follow up on outstanding payments
- Apply payments and reconcile customer accounts
- Assist with collections and account resolution
- Work closely with project managers regarding billing status and job costing
- Maintain accurate financial records in QuickBooks
- Utilize Procore for project documentation, invoicing support, QuickBooks interface
- Assist with job costing, budgeting, and project financial tracking
- Communicate professionally with vendors, clients, subcontractors, and internal teams
- Minimum 2 years of AP/AR experience, preferably in:
- General contracting o Construction o Commercial or residential building industry
- Strong understanding of construction terminology and processes
- Experience with:
- QuickBooks o Microsoft Excel o Job costing and construction billing
- Highly organized with strong attention to detail
- Ability to multitask and prioritize effectively
- Self-motivated and able to work independently
- Strong communication and problem-solving skills
- Reliable, professional, and team-oriented
- Experience with AIA billing
- Knowledge of permits, purchase orders, and subcontractor compliance
- Familiarity with project-based accounting
- Bilingual (English/Spanish) is a plus