Administrative Coordinator

Company Description

Venice United Church Of Christ, located in Venice, Florida, is committed to fostering a welcoming environment where individuals can faithfully grow their relationship with God. Our organization values collaboration, inclusivity, and service to the community through meaningful programs and events.

Overview

We are seeking a highly organized, detail-oriented, and mission-driven Administrative Coordinator to support the daily operations and ministry of our church. This position serves as the central administrative hub of the organization, ensuring that office systems run smoothly, records are maintained with accuracy and integrity, and communication flows effectively among staff, ministry teams, and the congregation.

While the primary focus of this role is office administration and official church recordkeeping, the position also supports data management, reporting, and volunteer coordination efforts that strengthen the church’s overall effectiveness and community engagement.

The ideal candidate brings a strong administrative background, excellent organizational and communication skills, and the ability to manage multiple priorities with professionalism and care. This individual should be comfortable working independently while collaborating with staff and volunteers in a dynamic, faith-based environment.

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Key Responsibilities

Office Administration (Primary Focus)

• Serve as the primary point of contact for the church office, responding to phone calls, emails, and in-person visitors with professionalism and hospitality
• Manage and maintain the church calendar, including facility scheduling, event coordination, and meeting logistics
• Provide administrative and clerical support to the pastor and ministry leaders
• Attend official church meetings and record accurate, timely minutes
• Maintain and safeguard official church records, including membership, baptisms, marriages, funerals, and other key documents
• Ensure compliance with church bylaws and established record-keeping practices
• Organize and maintain both digital and physical filing systems for efficient access and long-term preservation
• Process incoming and outgoing mail and handle general correspondence
• Monitor and manage office supplies, coordinating equipment maintenance as needed
• Support the preparation of reports, documents, and communications for congregational and leadership use
• Other Duties as assigned

Volunteer Coordination & Engagement Support (Secondary Focus)

• Assist in coordinating volunteer schedules, assignments, and communications
• Maintain up-to-date volunteer records and engagement tracking systems
• Support onboarding and training logistics for new volunteers
• Help promote volunteer opportunities and events through communication platforms and social media
• Foster positive, ongoing relationships with volunteers through clear communication and administrative support

Data Management & Reporting Support (Tertiary Focus)

• Enter, update, and maintain accurate data within church management systems and databases (e.g., Realm, FileWorks, Salesforce, or similar platforms)
• Ensure data integrity, consistency, and accessibility across systems
• Utilize Microsoft Excel to organize information, generate reports, and support basic data analysis (including pivot tables where applicable)
• Assist with data collection and reporting needs for ministry teams, committees, and leadership
• Perform basic calculations related to attendance tracking, engagement metrics, or financial/operational reporting
• Help streamline data processes to improve efficiency and accuracy

Qualifications

• Minimum of 2 years experience in administrative, data, or volunteer coordination preferred
• Proficiency in Microsoft 365 (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience with database or records management systems (e.g., Realm, FileWorks, Salesforce, or similar)
• Demonstrated experience with data entry, reporting, and maintaining organized systems
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to manage multiple tasks and priorities while meeting deadlines
• Excellent written and verbal communication skills
• Ability to maintain strict confidentiality with sensitive and personal information
• Experience in a church, nonprofit, or community-focused organization preferred, or willingness to learn church operations

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Key Skills & Keywords (SEO Optimized)

Office Administration • Administrative Coordinator • Data Entry • Database Management • Volunteer Coordination • Microsoft Excel • Pivot Tables • Salesforce • Raiser’s Edge • Google Workspace • Recordkeeping • Calendar Management • Reporting • Nonprofit Administration • Community Engagement • Clerical Support

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Core Competencies

• Strong attention to detail and accuracy
• Excellent organization and time management
• Professionalism, discretion, and reliability
• Clear communication and interpersonal skills
• Ability to adapt in a multi-faceted, service-oriented role
• Collaborative mindset with a commitment to supporting others

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Position Overview

This role is vital to the life and ministry of the church, ensuring that administrative operations are efficient, records are accurate and secure, and communication systems effectively support both staff and congregation. By integrating office management, data systems, and volunteer coordination, the Administrative Coordinator helps create a strong operational foundation that enables the church to carry out its mission with clarity and care.

• This position offers an opportunity to contribute meaningfully to a faith-based, community-centered organization, while developing and applying skills in administration, data management, and nonprofit support.