Financial Controller

Job Summary

The Controller is the senior financial leader and a hands‑on “player/coach” responsible for the company’s financial accuracy, operational discipline, and analytical insight. In a lean environment with fewer than 100 employees, the Controller balances strategic leadership with direct involvement in month‑end close, financial reporting, ERP management, working capital control, and oversight of a predominantly remote accounting team based in India.

The Controller ensures timely and accurate financial statements, maintains a strong internal control environment appropriate for a small company, and provides analysis and reporting that help the Owners make well-informed decisions.

Team Structure (India-Based Remote Team and Onsite Support)

The Controller leads a small finance team that includes:

• AP Analyst (India – Remote): manages vendor communication, invoice entry, 2/3‑way matching, tariff accounting, and reconciliations.
• AR Analyst (India – Remote): manages customer communication, collections, dispute resolution, cash applications, and reconciliations.
• GL Specialist (India – Remote, Part-Time): bank reconciliations, GL review, monthly close entries, payroll/benefits accounting, and financial statement prep.
• AR/AP Analyst (India – Remote): invoice distribution, customer cash application, credit card expense accounting, sales/use tax data compilation, freight accounting.
• Department Secretary (Onsite): onsite bills, deposits, vendor checks, and document management.

The Controller ensures coordination, accountability, and disciplined delivery across all roles.

Key Responsibilities

Month-End Close Leadership (Primary Accountability)

• Own and drive the full month-end close calendar, ensuring timely, accurate, and well-documented results.
• Review and approve reconciliations and key journal entries (accruals, reserves, payroll/benefits, tariffs, warranty, freight, etc.).
• Perform complex reconciliations or entries directly when needed.
• Conduct analytical review of monthly financial results and prepare variance explanations and insights for the Owners.
• Ensure accuracy and completeness of balance sheet and P&L, with strong supporting documentation.

Oversight of AP, AR, and GL Operations

• Direct workflow, priorities, and process discipline across AP, AR, and GL.
• Ensure strong matching and invoice accuracy, timely collection efforts, dispute resolution, cash application controls, and reliable reconciliations.
• Maintain an internal control structure appropriate for a small but distributed team.
• Review and validate payment runs, vendor changes, and cash disbursements.

ERP Ownership — Infor LN

• Serve as the finance owner of Infor LN, responsible for reporting accuracy, transaction integrity, and data discipline.
• Develop, maintain, and improve standard and ad hoc reports within LN to meet management needs.
• Strengthen master data, coding structures, and process consistency across the remote finance team.
• Drive practical finance process improvements that fit a lean organization.

Cash Flow, Treasury & Working Capital Management

• Lead weekly and long-range cash forecasting.
• Drive AR collection discipline and AP payment control.
• Review inventory valuation impacts on cash and working capital.
• Maintain strong banking controls (wires, checks, approvals, user access).

Inventory Accounting, SMO/Obsolescence & Cost Visibility

(Accounting oversight only — does not manage operational cycle count governance)

• Oversee inventory valuation and financial control in partnership with Operations.
• Ensure cutoff integrity and financial accuracy for receipts, issues, adjustments, and returns.
• Lead slow‑moving and obsolete (SMO) inventory analyses with periodic reporting and reserve recommendations.
• Ensure SMO and other inventory reserve methodologies are documented, consistent, and supported by analysis.
• Partner with Supply Chain/Operations to explain inventory trends, aging, and cost impacts.

Warranty Accounting & Monitoring

• Own warranty accounting and reserve methodology.
• Reconcile and track warranty claims, returns, and costs.
• Analyze trends and recommend reserve adjustments based on historical and current performance.
• Coordinate with Service/Operations to identify product/service trends affecting quality costs.

Revenue Recognition (Standard)

• Ensure revenue is recognized accurately under standard revenue recognition practices (no milestone accounting).
• Oversee invoicing accuracy, credit memos, and customer adjustments that affect revenue.
• Ensure shipping/invoicing cutoffs and reconciliations are complete and timely.

Tariffs, Import Costs & Export Control Considerations

• Ensure tariff/import duty accounting is accurate, timely, and consistently applied.
• Maintain accounting controls around freight-in and other import-related cost drivers.
• Support compliance and documentation for export-controlled shipments and related transactions.

Intercompany Accounting, Cost-Sharing & Transfer Pricing

• Oversee intercompany cost-sharing arrangements and ensure proper allocations and documentation.
• Review and reconcile intercompany transactions and balances.
• Maintain familiarity with transfer pricing guidelines and support external advisors with required schedules and data.
• Ensure intercompany settlements occur timely and accurately.

Tax, Audit/Review, and External Coordination

• Coordinate with external tax providers (sales/use tax data provided by team).
• Support payroll-related accounting and reconciliations.
• Maintain audit-ready documentation and assist with external reviews or lender requirements.
• Ensure GAAP compliance and maintain accounting policies appropriate for a small company.

Qualifications

• Bachelor’s degree in Accounting, Finance, or similar (CPA/MBA preferred).
• Strong hands-on accounting foundation with experience leading month-end close in a lean environment.
• Manufacturing/industrial/electronics industry experience strongly preferred.
• Proficiency with Infor LN or a similar manufacturing ERP.
• Experience with inventory valuation, reserves, SMO/obsolescence analysis, and warranty accounting.
• Experience managing a remote, offshore team and building clear workflows.
• Familiarity with intercompany accounting, cost-sharing, and transfer pricing fundamentals.
• Strong understanding of AP/AR/GL processes, internal controls, and reconciliation discipline.

Core Competencies

• Hands-On Leadership: Comfortable assisting with detailed close tasks when needed.
• Process Discipline: Drives reconciliation rigor, documentation standards, and accuracy.
• ERP & Analytical Strength: Uses Infor LN data effectively to create actionable insights.
• Operational Understanding: Knows how inventory, supply chain, and cost drivers affect financial results.
• Strong Communicator: Clear, concise, business-relevant communication with Owners and leadership.
• Continuous Improvement Mindset: Implements practical enhancements appropriate for a small company.

Success Measures

• Month-end close consistently complete on time, with clean reconciliations.
• Strong cash forecasting and improved working capital performance.
• Clear and reliable inventory aging, SMO, and warranty reporting with well-supported reserves.
• Accurate and timely tariff/import accounting and intercompany reconciliations.
• High-quality reporting and analysis that supports decision-making.