Administrative Assistant

Job Summary:

The Meeting Facilitator is responsible for moderating team gatherings and meetings, ensuring that discussions remain focused, inclusive, and productive. This role supports a large, global organization or team, often interacting with higher-level managers, and requires strong interpersonal, organizational, and diplomatic skills.

Key Responsibilities:

• Moderate meetings to maintain agenda flow and engagement from all participants.
• Set the tone for discussions and foster an inclusive meeting environment.
• Plan, schedule, and organize meetings, including preparation of agendas.
• Set up and manage technology platforms for virtual or hybrid meetings.
• Take notes, issue meeting summaries, and track follow-up actions.
• Ensure that all required follow-ups are completed in a timely manner.
• Collaborate with team members and managers to optimize meeting effectiveness.
• Support senior management by providing professional, high-level facilitation services.

Qualifications & Skills:

• Proven experience in office administration, meeting facilitation, or related clerical support roles.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work diplomatically with senior management and diverse teams.
• Proficiency in virtual meeting platforms (Zoom, Teams, WebEx, etc.) and standard office software.
• Detail-oriented with ability to track action items and follow-ups accurately.
• Professional demeanor and the ability to manage sensitive discussions discreetly.

Preferred Experience:

• Experience facilitating meetings in a global or multi-location organization.
• Familiarity with advanced agenda management and meeting tools.
• Prior experience in project coordination, executive support, or administrative leadership.

Job Type: Contract

Pay: $30.00 - $40.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $30 - $40