What are the responsibilities and job description for the Administrative Warehouse/Inventory Specialist position at Vector Services?
Administrative Warehouse & Inventory Assistant
Vector Heating Cooling Plumbing Electrical
Position Title: Administrative Warehouse & Inventory Assistant
Pay: Up to $25.00 per hour - depending on qualifications
Schedule: Monday – Friday, Full-Time
Location: Vector Services – Twin Cities Metro, Minnesota
About Vector Services
At Vector Heating, Cooling, Plumbing & Electrical, we are a family-owned and locally operated company dedicated to delivering exceptional service while creating opportunities for our team members to grow. Our culture is built around integrity, accountability, teamwork, and our commitment to "Bringing the Good Back."
We are seeking an organized, detail-oriented, and proactive Administrative Warehouse & Inventory Assistant to support both our warehouse operations and administrative functions. This position plays a critical role in ensuring technicians have the materials they need while maintaining accurate inventory records and supporting office operations.
Position Summary
The Administrative Warehouse & Inventory Assistant is responsible for inventory management, warehouse organization, purchasing support, receiving and distributing materials, and assisting with various administrative duties. This role serves as a bridge between the warehouse, field technicians, and office staff to ensure efficient daily operations.
Primary ResponsibilitiesInventory & Warehouse Management
- Receive, inspect, and accurately document incoming shipments.
- Maintain organized warehouse inventory and storage areas.
- Monitor inventory levels and communicate replenishment needs.
- Conduct regular inventory counts and cycle counts.
- Track and reconcile inventory discrepancies.
- Pull and stage materials for technicians and installation crews.
- Maintain accurate inventory records within company software systems.
- Assist with vehicle stock management and technician inventory requests.
- Ensure warehouse cleanliness, organization, and safety standards are maintained.
Administrative Duties
- Process purchase orders and vendor invoices.
- Assist with material ordering and vendor communication.
- Maintain inventory and purchasing reports.
- Update spreadsheets, databases, and inventory tracking systems.
- Support management with administrative projects and reporting.
- Coordinate equipment returns, warranty claims, and vendor credits.
- File and organize company records and documentation.
- Assist with scheduling deliveries and material logistics.
Team Support
- Work closely with field technicians, service managers, and office staff.
- Help identify opportunities to improve inventory processes and efficiency.
- Provide exceptional internal customer service to all departments.
- Support company initiatives and special projects as assigned.
Qualifications
- Previous warehouse, inventory, purchasing, or administrative experience preferred.
- Strong computer skills, including Microsoft Office and Excel.
- Experience with inventory software and ServiceTitan is a plus.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to lift up to 50 pounds when necessary.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Positive attitude and team-oriented mindset.
- Valid driver's license and reliable transportation.
What We OfferCompensation & Benefits
- $25.00 per hour
- Health Insurance (100% employee-paid Bronze Plan)
- Vision Insurance (100% employee-paid)
- Dental Insurance (50% employer-paid)
- $25,000 Company-Paid Life Insurance
- Long-Term Disability Coverage
- Health Savings Account (HSA) options
- Paid Time Off (PTO)
- Paid Holidays
- Ongoing training and professional development opportunities
- Advancement opportunities within a growing company
Why Join Vector?
- Family-owned and operated company culture
- Fast-growing organization with career advancement opportunities
- Supportive leadership team
- Positive and collaborative work environment
- Opportunity to make a direct impact on company success
- Work with a team that truly lives by its core values
If you are organized, dependable, and enjoy supporting both operational and administrative functions, we'd love to hear from you!
Apply today and become part of the Vector Services family.ation, and accountability.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Brooklyn Park, MN 55445 (Required)
Ability to Relocate:
- Brooklyn Park, MN 55445: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $25