What are the responsibilities and job description for the HR Coordinator position at VDL Industries Gainesville?
Position Summary
The HR Coordinator supports daily Human Resources operations with a strong emphasis on onboarding, training coordination, and employee support. This role facilitates new‑hire orientation, leads training initiatives such as train‑the‑trainer programs for leads and first‑line supervisors, and maintains accurate workforce and training records. The HR Coordinator serves as a key point of contact for employees, supports recruiting efforts, and ensures HR processes are executed efficiently, professionally, and in compliance with company policies.
Essential Duties And Responsibilities
The HR Coordinator supports daily Human Resources operations with a strong emphasis on onboarding, training coordination, and employee support. This role facilitates new‑hire orientation, leads training initiatives such as train‑the‑trainer programs for leads and first‑line supervisors, and maintains accurate workforce and training records. The HR Coordinator serves as a key point of contact for employees, supports recruiting efforts, and ensures HR processes are executed efficiently, professionally, and in compliance with company policies.
Essential Duties And Responsibilities
- Support recruiting, onboarding, and Day‑1 new‑hire orientation activities, including interview scheduling and coordination of pre‑employment requirements.
- Coordinate and facilitate onboarding, role‑specific training, and train‑the‑trainer programs for leads and first‑line supervisors.
- Maintain and track training records, certifications, competencies, and on‑the‑job training (OJT) documentation within BambooHR and the Business Management System (BMS); partner with leaders to identify training needs and skill gaps.
- Create, update, and maintain training materials, presentations, work instructions, and job‑specific training aids.
- Maintain accurate HR records and reports while supporting policy administration, document control, confidentiality, and data integrity.
- Provide front desk coverage and general administrative support, including visitor reception, mail handling, meeting coordination, travel logistics, and office supply management.
- Serve as a professional and confidential point of contact for employees regarding HR processes and training support.
- Strong organizational skills with high attention to detail.
- Effective interpersonal, verbal, and written communication skills.
- Ability to handle sensitive information with discretion and professionalism.
- Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience with BambooHR a plus.
- Ability to multitask and prioritize in a fast-paced manufacturing environment.
- Ability to learn and adapt to new technologies, processes, and organizational standards.
- High school diploma or equivalent required.
- Associate’s degree in Human Resources, Business Administration, or a related field preferred.
- 2 years of experience in HR administration, coordination, training support, or a related role preferred.
- Experience supporting onboarding and training programs in a manufacturing or operational environment is a plus.
- Ability to sit for extended periods of time while performing administrative tasks.
- Must be able to lift up to 15 lbs. at times (e.g., files, office equipment).
- Occasional walking through production floor for training or orientation coordination.
- Must be able to concentrate and remain focused in an open office environment with potential distractions.
- Occasional exposure to production floor conditions, including potential contaminants, noise levels that may be distracting or uncomfortable, and temperature fluctuations or extremes.
- Occasional exposure to hazardous conditions when on the production floor.
- Occasional travel may be required for training or coordination with other VDL locations.