What are the responsibilities and job description for the Human Resource Onboarding Specialist position at VCU Health?
The Onboarding Specialist will be the administrative expert and provide front-line support to team members, candidates and hiring managers for any process related issues. The Onboarding Specialist will work in collaboration with Talent Acquisition Specialist and Leadership to support various aspects of Talent Acquisition, such as scheduling processing all background related requirements. The primary function of this role will be responsible for ensuring new hires are complying in accordance with healthcare laws and regulations.
Essential Job Statements
Not applicable to this position.
Employment Qualifications
Required Education:
High School Diploma or Equivalent
Preferred Education
Some college coursework
Licensure/Certification Required: N/A
Licensure/Certification Preferred: N/A
Minimum Qualifications
Years and Type of Required Experience
Minimum of one (1) to three (3) years of human resources experience in a role requiring customer interaction and problem resolution
Other Knowledge, Skills And Abilities Required
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
Other Knowledge, Skills And Abilities Preferred
Demonstrated ability to maintain confidentiality and professionalism under any situation is critical
Working Conditions
Periods of high stress and fluctuating workloads may occur.
General office environment.
Required to car travel to off-site locations, occasionally in adverse weather conditions.
May have periods of constant interruptions.
Physical Requirements
Physical Demands: Lifting/ Carrying (0-50 lbs.)
Work Position: Sitting, Walking, Standing
Additional Physical Requirements/ Hazards
Additional Physical Requirements: Reach above shoulder
Hazards: N/A
Mental/Sensory – Emotional
Mental/Sensory: Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking
Emotional: Steady Pace, Noisy Environment, Able to Adapt to Frequent Change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
Essential Job Statements
- Ensure completion of new hire pre-employment to include background checks, education and licensure checks, screenings and other requirements needed (monitor background checks.)
- Responsible for requesting and ensuring new hire paperwork is filled in accordance with Joint Commission regulations.
- Demonstrate excellent phone skills including inquiry calls, explanation of onboarding processes, scheduling appointments.
- Follows up daily on candidates to make sure all tasks are being completed in a timely manner.
- Builds and fosters relationships with Talent Acquisition, Hiring Managers, team members and candidates to ensure a positive onboarding experience.
- Communicate with facilities about their candidate and where they are in the onboarding process
- Must be able to multi-task, and handle managing and where they are in the onboarding process.
- Initiate and monitor standard new hire paperwork (I-9 state specific, compliance, forms etc.)
- Ensure responsibility and visible commitment of diversity equity and inclusion strategy, programs, and initiatives through collaboration and implementation of initiatives across the health system.
- Demonstrate personal ownership and accountability for safety across the area of responsibility by role modeling daily key concepts of a high reliability organization as personal work habits.
- Provide assistance at HR express as needed for in person onboarding appointments.
- Performs other duties as assigned and/or participating in special projects to support the mission of VCUHS and the team. Accepting alternate responsibilities as required.
Not applicable to this position.
Employment Qualifications
Required Education:
High School Diploma or Equivalent
Preferred Education
Some college coursework
Licensure/Certification Required: N/A
Licensure/Certification Preferred: N/A
Minimum Qualifications
Years and Type of Required Experience
Minimum of one (1) to three (3) years of human resources experience in a role requiring customer interaction and problem resolution
Other Knowledge, Skills And Abilities Required
- Must possess a team-focused, self-motivated attitude with the ability to work with a modest degree of supervision.
- Excellent listening and communication skills with the ability to provide high quality customer service.
- Well organized, detail oriented with the ability to work with all levels within the organization.
- Basic understanding of HR concepts, policies, and procedures.
- Exercises independent judgement in the interpretation of inquiries and determining the appropriate guidance.
- Demonstrated ability to maintain confidentiality and professionalism under any situation is critical
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.
Other Knowledge, Skills And Abilities Preferred
Demonstrated ability to maintain confidentiality and professionalism under any situation is critical
Working Conditions
Periods of high stress and fluctuating workloads may occur.
General office environment.
Required to car travel to off-site locations, occasionally in adverse weather conditions.
May have periods of constant interruptions.
Physical Requirements
Physical Demands: Lifting/ Carrying (0-50 lbs.)
Work Position: Sitting, Walking, Standing
Additional Physical Requirements/ Hazards
Additional Physical Requirements: Reach above shoulder
Hazards: N/A
Mental/Sensory – Emotional
Mental/Sensory: Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking
Emotional: Steady Pace, Noisy Environment, Able to Adapt to Frequent Change
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
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