What are the responsibilities and job description for the Administrative Staff Specialist- Pulmonary and Critical Medicine- Days position at VCU Health?
This individual will support the Department of Internal Medicine Division of Pulmonary and Critical Care Medicine. This is a full-time position that reports onsite at West Hospital in downtown Richmond.
The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED
Five (5) years of previous secretarial/administrative work experience in an office setting
Previous experience in an academic health care setting
Education/training REQUIRED
High School Diploma or equivalent
Education/training PREFERRED
Associate Degree in Business, Accounting or related field from an accredited program
Independent Action(s) Required
Coordinates recruitment activities and scheduling of interviews with applicants.
Performs daily activities with minimal supervision.
Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
Provide new faculty member orientation.
Manage multiple physician calendars and appointments.
Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
Orders supplies/equipment.
Arranges for the repair and maintenance of office equipment
Supervisory responsibilities (if applicable): N/A
Additional Position Requirements
Work schedule may change based on department's needs
Age Specific groups served: All
Physical Requirements (includes Use Of Assistance Devices As Appropriate)
Physical: Lifting less than 20 lbs. Lifting 20-50 lbs.
Activities: Prolonged standing
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking
Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change
Days
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.
The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented.
The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED
Five (5) years of previous secretarial/administrative work experience in an office setting
Previous experience in an academic health care setting
Education/training REQUIRED
High School Diploma or equivalent
Education/training PREFERRED
Associate Degree in Business, Accounting or related field from an accredited program
Independent Action(s) Required
Coordinates recruitment activities and scheduling of interviews with applicants.
Performs daily activities with minimal supervision.
Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
Provide new faculty member orientation.
Manage multiple physician calendars and appointments.
Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
Orders supplies/equipment.
Arranges for the repair and maintenance of office equipment
Supervisory responsibilities (if applicable): N/A
Additional Position Requirements
Work schedule may change based on department's needs
Age Specific groups served: All
Physical Requirements (includes Use Of Assistance Devices As Appropriate)
Physical: Lifting less than 20 lbs. Lifting 20-50 lbs.
Activities: Prolonged standing
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking
Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change
Days
EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.