What are the responsibilities and job description for the Office Services Assistant position at VCCS-System Office?
Posting Summary
Working Title
Office Services Assistant
Role Title
Admin and Office Spec II
Role Code
19012-SW
FLSA
Nonexempt
Pay Band
02
Position Number
26100212
Agency
VCCS-System Office
Division
System Office (Div)
Work Location
Chesterfield - 041
Hiring Range
$34,650 - $41,000
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Monday-Friday 8am-5pm.
Sensitive Position
No
Job Description
Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.
The Administrative Services and Mail Distribution Office of the VCCS seeks an office services assistant. This office, while reporting directly to the Facilities Manager, provides office services to the 250 system office employees. Duties include, but are not limited to, mail and package handling in accordance with postal regulations, maintenance of office supply inventory, basic office machine maintenance, copying and collation of materials for jobs of varying sizes, assistance with meeting arrangements, and procurement through the VCCS Shared Services Center. Perform procurement of resources for the Facilities Management Services Dept along with other departments in the System Office.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- High school graduate or equivalent
- Basic knowledge of planning and provision of food and beverage for business meetings
- Ability to work independently and on a team
- Strong attention to detail
- Ability to understand basic math
- Basic knowledge of office machines (including the ability to assist staff with minor problems)
- Good communication and interpersonal skills
- Professional behavior and appearance
- Ability to lift 20 pounds
Additional Considerations
- Previous experience in mail handling
- Basic knowledge of Virginia procurement guidelines
- Experience in ordering goods and services through a centralized system
- Good strategic thinking
- Experience using eVA
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Travel as required.
Posting Detail Information
Posting Number
CLS_3757P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/28/2025
Job Close Date
05/12/2025
Open Until Filled
No
Agency Website
Contact Name
Patsy Rose
Email
prose@vccs.edu
Phone Number
804-819-4938
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
This position is a state classified position. All classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $34,650 - $41,000
