What are the responsibilities and job description for the Project Coordinator position at VaynerMedia LLC?
VaynerX
VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Tingley Lane Trading, and VaynerSpeakers.
ABOUT VAYNERMEDIA
VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.
In a Nutshell
We're looking for a motivated, detail-oriented person with experience managing projects, coordinating teams, and/or other planning-related duties to join our team as a Project Coordinator.
Who are you?
A highly organized self-starter who is excited to be a driving part of the creative and content development process to ensure successful delivery of work for our clients.
You should be driven to push work toward completion by understanding what the vision is, what the path is, and what success looks like for all stakeholders, with an eye on four core responsibilities: Budget, Schedule, Resources & Logistics, and Processes.
What You'd Do
- Own small projects, one off requests, & in-retainer tasks
- Develop full timelines, including inter-department touch-points, milestones & due dates
- Coordinate tasks, priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle
- Route all projects through the appropriate departments and approvals
- Support the Project Management lead to:
- Manage various work streams assigned by the PM
- Resolve any immediate issues related to projects
Ensure that all project deliverables fit into the timeline
Update and maintain organization of all creative files - Manage and track against project/retainer budgets and deliverables
Manage resources involved in assigned projects - Enter/update plans, costs, & assignments for all project types (creative, strategy, paid, etc) in Workfront
- Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage
- Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
- Be client-facing to speak to timing & deliverables
- Assist in writing small SOWs, as assigned by PM
What You've Got
- Experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social/digital space.
- Understanding of creative development and asset creation processes
- A cool, calm, and collected approach to problem-solving
- A collaborative and team-based approach
- Ability to thrive in a fast-paced, high-pressure environment
This position is currently designated as hybrid and is subject to the Company's workplace attendance and in-office work requirements, as in effect from time to time. The Company reserves the right to modify these requirements at any time.
All information submitted with this application and disclosed in the interview and screening processes must be truthful. The Company reserves the right in its sole discretion, to disqualify a candidate from consideration, withdraw a conditional offer of employment, or terminate employment, if it discovers a candidate provided false, misleading, or materially incomplete information during the application process.
VaynerX is committed to fostering an inclusive workplace where everyone has the opportunity to succeed. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military status, veteran status, citizenship or immigration status (as permitted by applicable law), or any other characteristic protected by applicable federal, state, or local law.