What are the responsibilities and job description for the Human Resources Assistant position at Varnum LLP?
Varnum LLP is looking for a Human Resources Assistant to join the Grand Rapids office. This position is responsible for a variety of tasks and projects in a professional services environment. This full-time position works Monday through Friday, 8:30 am to 5:30 pm.
Job Description:
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.
Duties/Responsibilities:
Job Description:
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.
Duties/Responsibilities:
- Process changes in HRIS related to employment status administration of attorneys and staff members.
- Assists with all aspects of onboarding. Conducts new hire orientation sessions, facility tours, and team introductions.
- Helps with writing, proofreading, and sending internal communications.
- Provides general administrative support to the HR department.
- Creates, maintains, and organizes employee files, both physical and electronic.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Assists with recruitment and interview process, checking professional references, and scheduling interviews.
- Reconciles monthly HR disbursements.
- Organizes firm wide employee wellness events, recognition events, and lunch and learn trainings.
- Coordinates all aspects of retirement celebrations.
- Ensures smooth communication and prompt attention to requests and questions.
- Assists with staff coverage for planned and unplanned absences.
- Excellent verbal and written communication skills.
- Proficiency with basic math skills related to budget spending, salary calculations, etc.
- Outstanding interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Exceptional organizational skills and attention to detail.
- Ability to function well in a fast-paced environment.
- Working understanding of human resource principles, practices and procedures.
- Proficient with Microsoft Word, Excel, and Outlook.
- Bachelor’s degree in related field required.
- Prior professional services experience preferred.
- Experience with an HRIS or applicant tracking system preferred.