What are the responsibilities and job description for the Receptionist position at VARITE INC?
VARITE is looking for a qualified Reception & Office Operations Coordinator in Washington, DC
WHAT THE CLIENT DOES?
An American independent, nonprofit organization that conducts research and development related to the generation, delivery, and use of electricity to help address challenges in the energy industry, including reliability, efficiency, affordability, health, safety, and the environment.
WHAT WE DO?
Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.
Job Title: Reception & Office Operations Coordinator
Location: Washington, DC
Contract Duration: 24 months
Pay Rate Range: $18.00- $23.00/hr. on W2
PART TIME: Monday - Friday, 10am-2pm with the possibility of expanding hours
Note: On occasion, this role may be required to work more than four hours per day to support scheduled events. These instances will be communicated at least one week in advance to allow for adequate planning and coordination.
HERE'S WHAT YOU’LL DO:
Position Summary:
- This position serves as the first point of contact for the organization’s Washington, DC office.
- This role is critical to creating a professional, welcoming, and well-organized office environment for employees, senior leadership, external partners, and visitors.
- The position requires strong communication skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced professional setting.
Front Desk & Visitor Management:
- Serve as the primary point of contact for the DC office, professionally greeting all visitors, vendors, and guests.
- Determine the purpose of visits, notify appropriate staff of arrivals, and ensure visitors are directed or escorted as needed.
- Maintain visitor sign-in procedures and support office security and access protocols.
- Answer all incoming calls, emails, and WebEx Teams messages promptly and professionally.
- Accurately route requests to appropriate staff or departments and take clear, complete messages when needed.
- Serve as a reliable information resource for general office inquiries.
- Receive, sort, distribute, and send incoming and outgoing mail and packages.
- Coordinate with building management and delivery services as needed.
- Monitor and help maintain the front desk area, conference rooms, and shared spaces to ensure a professional appearance at all times.
- Perform typing, data entry, and other clerical duties as assigned.
- Provide light administrative support to DC-based staff, including scheduling assistance, document preparation, and basic coordination tasks.
- Assist with meeting logistics, such as room setup, catering coordination, and greeting external attendees when requested.
- Serve as a dependable point of continuity for the DC office, helping ensure smooth day-to-day operations.
- Perform miscellaneous duties as directed to support office operations, leadership needs, and special events.
- Exercise discretion and professionalism when handling sensitive or confidential information.
- High school diploma or equivalent required.
- Prior experience in a receptionist, front desk, or administrative support role preferred.
- Proficiency with Microsoft Office products (Outlook, Word, Excel) is desirable.
- Excellent verbal communication skills and professional phone etiquette.
- Strong interpersonal skills with the ability to interact effectively with employees, executives, and external stakeholders.
- Professional demeanor with a welcoming, service-oriented mindset.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Reliable, punctual, and comfortable serving as a visible, consistent presence in the office.
- Typing ability of approximately 45-50 words per minute.
- Sound judgment, discretion, and the ability to remain calm and courteous under pressure.
We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:
- Health Insurance: Medical, dental, and vision coverage
- Retirement Plans: Participation in a company-sponsored retirement savings plan.
- Legal Service Plans: Offering access to attorneys for legal advice and representation.
If this opportunity interests you, please respond by clicking on EasyApply.
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VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Salary : $18 - $23