Permit Coordinator

VARITE is looking for a qualified Permits Coordinator for one of its clients in Oakland, CA.

WHAT THE CLIENT DOES?

The company started out as a hardware/software vendor, but over time added more subscription-based services.

WHAT WE DO?

Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850 global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

HERE'S WHAT YOU’LL DO:

Job Details:

Title: Permits Coordinator

Location: Oakland CA 94612

Duration: 24 Months

Description:

**LOCAL CANDIDATES ONLY TO BAY AREA/WORK LOCATION(S)** Hybrid – the role should be onsite at Oakland Office or San Ramon offices 1 to 2 days per week. . The 20% travel was to account travel to Oakland general office and /or San Ramon offices. Mileage approved to be expensed with manager prior approval and when applicable. *Client laptop, client cell phone, client monitor will be provided.*

TOP THINGS:

1. Proficiency using Salesforce/ SAP/Microsoft tools preferred.

2. Communication skills Verbal/writing with internal and external stakeholders

3. General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness

Overview: This position manages environmental compliance permits for Environmental Programs, primarily focusing on the Hazardous Materials and Water Quality Programs, with backup responsibilities for Air Quality tasks.

Responsibilities:

1. Permit Coordination (70% of workload):

• Manage approximately 1500 permits issued by state and local environmental agencies. The number of permits may expand or contract based on workplans and regulatory changes.

• Review and process fees associated with:

• Certified Unified Program Agency (CUPA) permits

• Construction General Permit

• Discharges

• Dredge and Fill

• Fire department permits

• Spill emergency response fees

• Water system permitsRespond to Staff (including Environmental Field Specialist (EFS), Environmental Scientists and Land Planners and their leadership) queries regarding permit status.

• Query and action designated Salesforce reports

• Resolve permit and invoice discrepancies through direct communication with Staff and regulatory agency staff, and review of online agency compliance systems.

• Maintain and update project, facility & permit records as well as associated objects in Salesforce to manage and track permit status, including invoice payments.

• Conduct fee payments by ACH on request

• Maintain electronic archives of permit documents in Salesforce and mail hard copies to Staff for posting onsite.

• Additional tasks as assigned

2. Mail Management (10% of workload):

• Travel to the office 2 days a week to retrieve and scan incoming mail for all permit programs.

• Prepare and send outgoing mail via USPS, UPS, or Pony Express (inter-company service) as needed.

• Additional tasks as assigned

3. Significant Compliance Obligations (less than 5% of workload):

• Coordinate the annual payment of two critical tax fees: CDTFA Hazardous Waste Generator and Hazardous Substance Environmental Fees.

4. Special Projects Support (5% of workload):

• Provide general support for special projects/training on an as-needed basis.

• Backup for air quality permit tasks on an as-needed basis: sending/receiving mail, air permit tracking, invoice processing, and emission inventory reporting coordination.

Reporting Structure:

• Directly reports to the Supervisor, Environmental Programs.

• Dotted-line reports to Managers in other programs if supported.pg

If this opportunity interests you, please respond by clicking on EasyApply.

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VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status